General Stores & Inventory Coordinator

Salary Budget Gross: Ksh 28,541

Job Summary

• The General Stores & Inventory Coordinator is custodian of five general stores . Successful candidate will serve as the central receiving point for all incoming supplier deliveries and is responsible for entering all bin card data from all 16 stores across the operation into our Google Sheets inventory system daily. The role ensures efficient storage, proper documentation, and optimal stock levels to support uninterrupted operations.

Key Duties & Responsibilities

Inventory Management

• Maintain accurate inventory records using ERP systems or stock registers 
• Monitor stock levels and ensure timely replenishment 
• Track stock movement (receipts, issues, transfers, returns) 
• Implement inventory control methods like FIFO / FEFO 

Stores Operations

• Supervise receipt, storage, and issuance of goods 
• Ensure proper arrangement and organization of stock in the store 
• Maintain clean, safe, and accessible storage areas 
• Oversee handling of raw materials, consumables, and finished goods 

Stock Control & Reconciliation

• Conduct regular stock counts (cycle counts and full stock audits) 
• Reconcile physical stock with system records 
• Investigate discrepancies and implement corrective actions 
• Minimize stock losses, damages, and expiries 

Coordination & Planning

• Coordinate with: 
• Procurement (for ordering stock) 
• Production / Operations (for material requirements) 
• Sales / Dispatch (for order fulfillment) 
• Ensure timely availability of materials and products 

Documentation & Reporting

• Maintain and verify: 
• Goods Receipt Notes (GRN) 
• Delivery Notes 
• Issue Vouchers 
• Prepare daily, weekly, and monthly inventory reports 
• Analyze stock trends and provide recommendations 

Systems & Process Improvement

• Use ERP or inventory management systems effectively 
• Identify gaps in store processes and recommend improvements 
• Implement best practices in inventory control 

Compliance & Safety

• Ensure adherence to company policies and procedures 
• Maintain safety standards in the store (especially for sensitive or hazardous items) 
• Support audits (internal and external, e.g., ISO compliance) 

Qualifications

• Diploma or Degree in: 
• Supply Chain Management 
• Logistics  
• Business Administration 
• 2–5 years experience in stores, warehouse, or inventory control 
• Experience with ERP systems (e.g., SAP, Odoo, or similar)