Finance Officer

Finance Officer

Responsibilities

Invoice Processing

• Match invoices to purchase orders and delivery/goods receipt notes (3-way matching).
• Code invoices to correct GL accounts and cost centers.
• Receive, verify, and process supplier invoices for accuracy and completeness.
• Route invoices for approval per company authorization matrix.

Vendor Management

• Maintain accurate vendor master data (banking details, tax info, contact details).
• Respond to vendor inquiries regarding invoice and payment status.
• Perform vendor statement reconciliations.
• Set up new vendors and conduct basic due diligence/verification checks.
• Collaborate with Procurement, Legal, and Operations on contract terms affecting payables.

Payments

• Prepare and process payment runs (EFT, checks, wire transfers) within agreed terms.
• Ensure payments are made accurately and on schedule to avoid late fees and maintain vendor goodwill.
• Process employee expense reimbursements and petty cash where applicable.
• Handle urgent/ad hoc payment requests as needed.

Reconciliation & Reporting

• Reconcile AP sub-ledger to the general ledger monthly.
• Assist with month-end close activities related to accruals and outstanding invoices.
• Maintain aging reports and follow up on outstanding items.
• Support internal and external audits with documentation and reports.

Compliance & Controls

• Ensure all transactions comply with company policies, delegation of authority, and tax regulations (e.g., VAT/withholding tax where applicable).
• Maintain proper documentation and filing (physical or digital) for audit trail purposes.
• Flag and escalate any irregularities or potential fraud indicators.
• Enforce internal controls to reduce fraud risk and ensure compliance (SOX, audit standards).

Process & Systems

• Lead automation and digitization initiatives (workflow automation, ERP optimization).
• Enforce internal controls to reduce fraud risk and ensure compliance.
• Streamline the procure-to-pay (P2P) cycle in collaboration with Procurement.

Strategic & Financial

• Develop and execute AP strategies that optimize working capital, payment timing, and cash flow forecasting.
• Analyze payment terms and negotiate favorable terms with key vendors and suppliers.
• Monitor and report on DPO (Days Payable Outstanding) and other key AP metrics.

Profile

• University Degree in Finance or Accounting.
• Broad understanding of financial reporting requirements.
• Intermediate level or Finalist CPA (K).
• At least 3 years of working experience in Finance and Accounting function of a multinational organization.

Additional Information

• Good interpersonal and communication skills.
• Strong analytical skills, highly motivated and result oriented.
• Competence in MS Office applications.