Finance & Administration Officer

Position Title: Finance & Administration Officer

Direct Line Reporting: Managing Director / Senior Accountant

Industry Sector: General Corporate Services

Gross Salary Structure: Kshs. 15,000

Location: Lang’ata

Job Summary

We are seeking a highly organized, structurally disciplined Finance & Administration Officer to coordinate the day-to-day accounting functions and clerical workflows of our office. Your primary focus will be to maintain flawless financial books, driving everything from petty cash tracking and bank reconciliations to immediate e-TIMS invoicing and client debt collections. This position combines fundamental accounting responsibilities with hands-on administrative office management; you will oversee workplace vendor contracts, process monthly employee payroll variables, and ensure statutory tax compliance lines remain correct. The role demands a meticulous, number-astute professional with a solid grounding in local tax filing regimes who can operate efficiently with minimal direct supervision.

Operational Functions

Financial Bookkeeping & Tax Execution

• Process supplier invoices, credit memos, corporate vendor payouts, and payroll items accurately within established schedules.
• Generate and validate digital e-TIMS sales invoices, ensuring strict alignment with modern Kenya Revenue Authority (KRA) frameworks.
• Execute thorough monthly bank statement reconciliations to capture and clear record discrepancies instantly.
• Compile primary figures for monthly management accounts, VAT filings, and statutory tax reconciliations.
• Manage localized petty cash vaults, enforcing strict receipt verification and balancing daily logs.
• Monitor trade receivable balances systematically, running polite follow-up communications to accelerate customer debt collections.

Office Administration & Facility Coordination

• Establish and preserve clean, secure, and logical physical and digital archiving networks for confidential company deeds and transaction folders.
• Monitor office consumable volumes, managing localized vendor sourcing and procurement for staff requirements.
• Administer external utility service agreements, supervising maintenance personnel and site contractors to keep the premises fully functional.
• Protect institutional memory assets by restricting document access loops to authorized corporate personnel only.

Payroll Operations & HR Support

• Calculate monthly payroll data sheets, validating deductions, overtime files, and direct benefit components.
• Organise the timely submission and funding of standard statutory deductions in accordance with national labor deadlines.
• Log internal human resource variables, tracking team attendance charts, dynamic annual leave structures, and active employee folders.

Audit Compliance & Reporting

• Review operational transactions to safeguard complete alignment with standard accounting principles and internal financial guidelines.
• Organize supporting accounting schedules, tax certificates, and ledger files to assist internal and external audit teams during reviews.
• Structure clear, timely weekly expense breakdowns and monthly operational activity summaries for executive decision-making.

Applicant Benchmarks

Minimum Entry Criteria

• Academic Foundation: Diploma or Bachelor’s Degree in Business Administration, Accounting, Finance, Commerce, or a closely matching business track.
• Professional Credentials: Minimum completion of CPA Part II is a mandatory operational requirement.
• Field Longevity: At least 2 years of progressive, verifiable experience executing combined finance, corporate bookkeeping, and front-office administrative workflows.
• Technical Acuity: Direct practical familiarity with e-TIMS platforms, modern accounting software systems, and intermediate Microsoft Excel operations.
• Tax Literacy: Functional understanding of local VAT laws, statutory deduction frameworks, and accounting standards.

Functional Competencies

• Systematic Accuracy: Elite attention to detail regarding mathematical classifications, decimal entries, and chronological file archiving.
• Resourceful Problem-Solving: Sharp investigative mindset capable of diagnosing ledger variances and resolving vendor billing issues independently.
• Balanced Adaptability: Excellent multitasking capacity to balance urgent accounting deadlines alongside walk-in administrative needs smoothly.

Perks & Environment

• Comprehensive Operational Scope: Take full operational charge of a neat office station, sharpening your professional profile across both fiscal and administrative channels.
• Direct Mentorship: Refine your technical corporate accounting capabilities, moving from fundamental book balances into complete tax strategy planning.
• Stable Work Setting: Join an established, supportive business environment located within the accessible corporate hub of Lang'ata.

Way to Apply

Kindly submit your updated CV, ensuring the exact position title is utilized in your email subject line. Review of candidate profiles will be conducted immediately.