The role is responsible for managing executive schedules, coordinating meetings, supporting office administration, maintaining records, and liaising with internal departments to ensure administrative activities are carried out effectively.
Key Responsibilities
- Manage the Director’s diary, appointments, official correspondence, and follow up on meetings, communications, and action items.
- Organise and coordinate meetings, prepare agendas, take minutes, and ensure timely follow-up on agreed actions.
- Handle office reception, secretarial functions, record keeping, and prepare presentations, proposals, reports, and other documentation for the Director.
- Coordinate and document production morning briefs and follow up with management on operational updates and outstanding actions.
- Coordinate factory HR administrative activities in liaison with the Head Office.
- Oversee office support services, including supervision of cleaning and canteen staff, and manage office stationery, staff uniforms, and other office consumables.
- Carry out any other duties assigned by Management.
Qualifications & Experience
- Higher Diploma in Secretarial Studies, Business Administration, or a related field.
- Previous experience as an Executive Secretary, Executive Assistant, or Management Secretary.
- Experience supporting senior management within a manufacturing, automotive, engineering, heavy fabrication, or industrial environment is preferred.
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and other office equipment.
- Ability to manage multiple priorities while maintaining confidentiality and meeting deadlines.
End Date: 30th July 2026
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Contact Information
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