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Solace is seeking an experienced Executive Assistant to provide dedicated support to the Founder’s Office, including Co-Founders and C-suite leaders. The ideal candidate will act as a strategic partner, helping executives manage priorities, improve operational efficiency, and maintain strong organizational coordination.
This high-trust and high-visibility role requires exceptional organizational skills, strong judgment, confidentiality, and the ability to anticipate executive needs. The candidate will support executive operations, cross-functional initiatives, communications, travel coordination, and business activities within a fast-growing healthcare technology environment.
Key Responsibilities:
• Manage complex calendars across multiple time zones while prioritizing meetings based on urgency and strategic importance.
• Protect executive time by managing scheduling conflicts, requests, and priorities.
• Support leadership meetings, company events, team offsites, and executive planning sessions.
• Attend meetings when required, capture notes, track decisions, and ensure follow-up on action items.
• Draft and manage executive communications with professionalism and clarity.
• Act as a communication bridge between executives, internal teams, external partners, vendors, and stakeholders.
• Review, summarize, and escalate important updates, risks, and business information while maintaining confidentiality.
• Support leadership operating routines through agenda preparation, documentation, and action tracking.
• Develop systems, templates, and processes to improve executive productivity.
• Manage travel arrangements, itineraries, reservations, and expense reporting.
• Ensure smooth operational support during high-volume periods and organizational changes.
Requirements:
• 3+ years of experience supporting senior executives, preferably VP or C-suite leaders in a fast-paced environment.
• Exceptional calendar management, organizational, and prioritization skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with professionalism and discretion.
• Excellent project management skills with strong execution and follow-through.
• Ability to anticipate needs, solve problems independently, and manage deadlines.
• Comfortable working in a dynamic and rapidly changing environment.
• Strong interpersonal skills with the ability to manage cross-functional relationships.
• Experience in startups, healthcare, technology, legal, or complex operational environments is preferred.
• Applicants must be based in the United States.
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