Posted:
Position: Executive Assistant
Date Posted: May 18, 2026
Industry: Administration / Business Support / Corporate Services
Employment Type: Full Time
Experience: UAE Experience Preferred / Administrative Experience Advantage
Qualification: Bachelor’s Degree / Diploma in Business Administration, Management, or Related Field Preferred
Salary: AED 5000 to 10000 (estimated)
Location: Dubai, United Arab Emirates
Company: Rookie Ninja
Description:
A growing organization in the UAE is currently seeking a highly organized and professional Executive Assistant to support daily business operations and executive-level coordination activities. This opportunity is ideal for candidates who are detail-oriented, capable of multitasking, and experienced in handling administrative responsibilities in a fast-paced work environment.
The selected candidate will be responsible for managing schedules, coordinating meetings, handling communications, and supporting internal business functions while maintaining a high level of professionalism and confidentiality. The company is looking for an individual with excellent communication abilities, strong organizational skills, and the ability to work independently.
This role provides an excellent opportunity to work in a dynamic and collaborative environment with exposure to various business operations and administrative functions.
Roles & Responsibilities:
• Manage executive calendars, daily schedules, appointments, and meeting arrangements
• Coordinate with clients, suppliers, vendors, and internal departments professionally
• Handle emails, phone calls, business correspondence, and follow-up communications
• Assist in preparing reports, presentations, quotations, and official documents
• Organize travel arrangements, hotel bookings, meetings, and event coordination activities
• Monitor pending tasks and ensure timely completion and follow-ups
• Provide administrative support for day-to-day office and business operations
• Maintain confidentiality when handling sensitive business information and documents
• Support coordination activities related to social media and internal communication when required
• Ensure smooth workflow and assist management with operational support tasks
Requirements:
• Strong verbal and written communication skills
• Excellent organizational and time management abilities
• Ability to multitask and manage responsibilities independently
• Good knowledge of Microsoft Office applications including MS Excel and Outlook
• Professional approach with attention to detail and accuracy
• UAE work experience will be considered an advantage
• Ability to work under pressure and manage multiple priorities effectively
• Strong interpersonal skills and a proactive attitude
Why Join the Company:
• Opportunity to work in a professional and supportive environment
• Exposure to executive-level operations and business coordination
• Career growth and learning opportunities within the organization
• Collaborative team culture and dynamic workplace
• Chance to develop strong administrative and communication expertise
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