Executive Assistant

Job Description

• Meticulously manage complex executive calendars and coordinate high-level meetings with internal and external stakeholders, ensuring optimal time utilization.
• Orchestrate domestic and international travel arrangements with precision, including flights, accommodations, and detailed itineraries.
• Craft and edit critical correspondence, presentations, and reports with impeccable accuracy and attention to detail.
• Strategically plan and execute meetings, conferences, and events, overseeing all logistical aspects and catering requirements.
• Serve as a primary liaison between executives and employees, clients, and other external partners, maintaining the highest standards of professionalism
• Exercise utmost discretion in handling confidential and sensitive information, recognizing the critical nature of executive-level communications
• Efficiently manage and prioritize incoming communications, including calls, emails, and correspondence, responding appropriately and expeditiously
• Implement and maintain robust filing systems, ensuring meticulous organization of both digital and physical documents.
• Undertake special projects and execute ad hoc tasks as assigned by executives, demonstrating adaptability and commitment to organizational goals.

Qualifications

• Bachelor's degree in Business Administration or related field preferred, with 1-2 years of experience as an Executive Assistant or in a similar role supporting C-level executives
• Exceptional verbal and written communication skills, strong organizational abilities, and excellent interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated ability to handle multiple priorities, solve problems, and adapt to changing environments
• Discretion and ability to handle confidential information with integrity
• Experience with travel arrangements and calendar management
• Familiarity with Nairobi's business environment and local customs is a plus