East Africa Production Admin Assistant

Role Overview

The East Africa Admin Assistant coordinates the administrative work that keeps regional Production priorities moving, from project follow-up and CAPEX tracking to purchasing, contracts, travel, and onboarding. By maintaining reliable records, budgets, and action tracking, the role helps teams deliver commitments on time and meet company processes across the region.

Key Responsibilities

• Organize administrative schedules and work plans around Production priorities across East Africa, following up on commitments and deadlines.
• Track projects from planning through close-out, maintaining visibility of scope, milestones, schedules, risks, and outstanding actions with project owners.
• Support CAPEX planning by collecting investment requests, business case information, and approval documents, and coordinating inputs with Finance and project owners.
• Monitor approved CAPEX budgets, purchase commitments, and spending; highlight variances and follow up with responsible colleagues on next steps.
• Process purchase requisitions and orders through required approval workflows, ensuring requests stay within approved budgets and procurement policies.
• Coordinate production and tolling agreements, including signature processes, filing, and accurate updates in the Contract Lifecycle Management System.
• Prepare review meetings by arranging agendas, recording minutes and decisions, and monitoring action items through completion.
• Compile presentations, correspondence, and status updates covering operational matters, contracts, CAPEX, and project progress; coordinate travel, visitor arrangements, and Production events as needed.
• Maintain SharePoint, Teams, distribution lists, access permissions, and organized records; support onboarding, training logistics, and system orientation for new team members.

Requirements & Qualifications

• Bachelor’s degree in Business or Office Administration, Operations Management, Supply Chain Management, or a related field.
• At least five years of experience in a comparable administrative role, with experience supporting Production or supply chain activities.
• Proficiency with SAP and Microsoft Office.
• Strong analytical skills and the ability to track budgets, commitments, documentation, and actions accurately.
• Clear communication skills and confidence working across functions, countries, and external vendors.
• Agriculture or seed industry experience is an advantage.

What We Offer / Why Join

This position works closely with East Africa Production teams and colleagues in Supply Chain, Warehousing, Quality, Finance, Cost Accounting, Supply Planning, Master Data, GEP, and GBS, as well as toller representatives and external vendors. It offers a central coordination role across the operational and administrative processes that support regional Production delivery.