Deputy Director, Administration

Deputy Director, Administration

Reference No: NLAS/DDA/3/2026/4

Qualifications

The following are the recognized qualifications for the cadre:

• At least fifteen (15) years cumulative work experience, three (3) of which should have been at the grade of Assistant Director, Administration Services or in a comparable position in the Private or Public sector;
• Bachelor’s degree in any of the following disciplines: Public Administration, Business Administration, Business Management, or equivalent qualification from a recognized institution;
• Master’s degree in any of the following disciplines: Human Resource Management, Human Resource Development, Industrial Relations, Business Administration, Transport and Logistics, or equivalent qualification from a recognized institution;
• Post Graduate Diploma in any of the following disciplines: Human Resource Management, Industrial Relations, or equivalent qualifications from a recognized institution;
• Membership to a relevant professional body;
• Certificate in a Leadership Course;
• A valid practicing license where applicable;
• Demonstrated merit and ability as reflected in work performance and results.

Duties and Responsibilities

The Deputy Director, Administration is responsible for the following functions:

• In charge of the development, implementation, and review of health administrative department policies, strategies, standards, guidelines, and procedures;
• Coordinating maintenance of the workplace environment;
• Coordinating environmental safety, hygiene, and sanitation;
• Management of administrative personnel;
• Ensuring prudent utilization of resources allocated to the department;
• Coordinating the overall provision of transport and logistics to NLAS staff;
• Controlling and monitoring the location and movement of equipment;
• Maintaining custody of hospital asset registers;
• In charge of the proper utilization and allocation of office space and resources;
• Coordinating maintenance of hospital infrastructure and equipment;
• Coordinating the preparation of departmental budgets and work plans;
• Coordinating interdepartmental activities;
• Providing technical advice to the Board and Chief Executive Officer on the administrative function;
• Overseeing management of outsourced services;
• Ensuring compliance with Service Level Agreements (SLAs);
• Coordinating the preparation and submission of periodic reports; and
• Ensuring training needs of staff working in the department are addressed.

Remuneration

Remuneration will be in accordance with NLAS Salary Scale:

NLAS GRADE 3. Kshs. 202,875 x 19,303 – 222,178 x 19,305 – 241,483 x 19,305 – 260,788 x 19,305 – 280,093 x 19,305 – 299,398 x 19,305 – 318,703 x 19,305 – 338,008 x 19,305 – 357,313 p.m.

Terms of Service

Note: NLAS Grades 1, 2 & 3 are on a three-year contract basis, renewable once, while the rest are on permanent and pensionable terms.

Application Requirements

Interested persons who meet the minimum criteria are requested to submit applications enclosing copies of the following documents:

• National Identity Card;
• Certified copies of relevant academic and professional certificates;
• Any supporting documents and testimonials;
• Detailed Curriculum Vitae with three Referees.

Application Process

• More detailed job descriptions for these vacancies can be accessed on our website: www.nlas.go.ke
• All applications should be submitted online to [email protected] on or before 14th August 2026 at 5:00pm Kenyan time.
• The application letter must quote the specific position and the reference number, e.g., NLAS/CEO/1/1/2026/01.
• All application letters should be addressed to:
  Chief Executive Officer,
  National Legal Aid Service,
  P.O Box 45597-00100,
  Nairobi.

Please note that HARD COPY APPLICATIONS WILL NOT BE ACCEPTED.

Only shortlisted and successful candidates will be contacted. Canvassing in any form will lead to automatic disqualification.

The National Legal Aid Service is an equal opportunity employer; it does not charge any fee at any stage of the recruitment process.

Chapter Six Compliance

Successful candidates MUST satisfy the requirements of Leadership and Integrity as set out in Chapter Six (6) of the Constitution of Kenya and shall be required to present the following documents before being issued with an offer letter:

• Clearance from the Ethics and Anti-Corruption Commission;
• Tax Compliance Certificate from the Kenya Revenue Authority;
• Certificate of Good Conduct from the Directorate of Criminal Investigations;
• Certificate of Clearance from the Credit Reference Bureau; and
• Clearance Certificate from the Higher Education Loans Board or proof of ongoing repayments.