Data Entry Operator

Role Overview

This role supports the buying department by ensuring accurate and timely entry of purchasing data, product codes, and supplier information into the company’s systems. Every day you will process purchase orders, verify invoices, and maintain up-to-date records that directly influence inventory decisions and cost control. Your attention to detail helps the buying team avoid stock discrepancies and keep supply chain operations running smoothly.

Key Responsibilities

• Enter and update purchase orders, product specifications, and pricing data in the company’s database
• Cross-check incoming invoices against purchase orders and delivery notes to ensure accuracy
• Maintain supplier master records, including contact details, payment terms, and compliance documents
• Assist buyers by preparing reports on order status, stock levels, and supplier performance using Excel
• Review data entries for errors, duplicates, or inconsistencies and correct them promptly
• Coordinate with warehouse and logistics teams to reconcile quantities and resolve data mismatches
• Organise and file digital and physical documents related to purchasing transactions
• Support ad-hoc administrative tasks such as price list updates, catalogue maintenance, and tender data preparation

Requirements & Qualifications

• Bachelor’s degree in Business Administration, Commerce, Supply Chain Management, or a related field
• At least one year of hands-on experience in data entry, buying support, merchandising, procurement, or retail operations
• Proficient in Microsoft Excel – must be comfortable with VLOOKUP, Pivot Tables, and common formulas
• High level of accuracy and strong organisational skills to manage large volumes of data
• Solid numerical and analytical ability to spot trends or anomalies in purchasing data
• Good command of written and spoken English for internal communication and supplier correspondence
• Familiarity with any ERP system (SAP, Oracle, Microsoft Dynamics, Odoo) is a plus
• Interest in retail buying, product lifecycle management, or inventory control is preferred

What We Offer / Why Join

• Monthly salary between AED 3,500 and AED 4,000, based on experience
• Position based in Sharjah, UAE, with a stable work environment in a growing retail buying department
• Opportunity to build a strong foundation in procurement operations and data management