Data Entry & Logistics Executive

Role Overview

This position sits at the intersection of accurate data management and smooth logistics operations. You will be the person who ensures every shipment, stock movement, and delivery record is captured correctly and on time, giving the wider team a reliable single source of truth. Your day-to-day efforts directly support operational continuity, helping dispatches go out without delays and keeping clients informed with precise updates.

Key Responsibilities

• Enter and maintain transactional data across internal systems, ensuring every record is complete, accurate, and immediately usable by other departments.
• Perform verification checks on incoming data, flagging inconsistencies or missing details before they become operational issues.
• Organise and maintain logistics documentation, including delivery notes, invoices, shipment manifests, and dispatch records, ensuring easy retrieval and proper archival.
• Coordinate with suppliers and transport providers to schedule deliveries, collections, and dispatches, aligning timing with operational priorities.
• Track inventory movements and update stock records in real time, supporting accurate visibility of available goods.
• Monitor shipments from dispatch to delivery, proactively communicating status updates to internal teams and external clients.
• Support inventory reconciliation and periodic stock audits, investigating and resolving discrepancies when they surface.
• Prepare daily, weekly, and monthly operational reports, summarising key logistics and data metrics for management review.

Requirements & Qualifications

• Diploma or Bachelor's degree in Logistics, Supply Chain Management, Business Administration, Information Technology, or a closely related field.
• At least 1–2 years of hands-on experience in data entry, logistics coordination, administration, or a comparable operational role.
• Proficiency with Microsoft Office Suite, with strong working knowledge of Excel for data manipulation, filtering, and reporting.
• Familiarity with ERP platforms or inventory management software is a plus, signalling the ability to adapt quickly to internal systems.
• Exceptional attention to detail, especially when processing high volumes of data under time constraints.
• Strong organisational skills and the ability to manage competing priorities without losing accuracy.
• Clear written and verbal communication skills for interacting with colleagues, suppliers, and customers.
• Demonstrated ability to remain composed and effective when working under pressure and meeting tight deadlines.