Data Entry Clerk

Position: Data Entry Clerk
Nature of Job: Full‑time
Industry: Education
Salary: Kshs. 35,000
Job Location: Lang’ata (Magadi Road), Nairobi

The Role

We are seeking a Data Entry Clerk to support kitchen and inventory operations at our facility along Magadi Road, Lang’ata. The role focuses on accurate data entry, kitchen inventory tracking, and reporting to ensure smooth coordination between kitchen operations and administrative records. This position suits an organized, detail‑oriented professional with strong data‑handling skills.

What You Will Do

Data Management and Entry

• Accurately input daily kitchen data, including ingredient quantities, stock levels, and order details, into digital systems.

• Update existing records to reflect current stock, deliveries, and usage patterns.

• Ensure all data entries are complete, accurate, and submitted within set deadlines.

Inventory Tracking and Control

• Monitor and track kitchen inventory levels to prevent stockouts or overstocking.

• Assist in regular stocktaking and reconciliation of physical inventory with digital records.

• Identify discrepancies or anomalies in inventory and report them promptly to management.

Collaboration with Kitchen Staff

• Work closely with chefs and kitchen supervisors to confirm ingredient details, quantities, and specifications.

• Ensure that all data reflects actual kitchen usage and ingredient consistency.

• Communicate updates or changes in stock status to relevant team members.

Reporting and Documentation

• Generate regular reports on inventory status, usage trends, and data accuracy for management review.

• Maintain organized and easily retrievable digital and physical records.

• Support ad‑hoc reporting requirements for kitchen operations or procurement.

Quality Assurance and Accuracy

• Review data entries for completeness and correctness before submission.

• Ensure consistency in data formats, naming conventions, and categorization.

• Implement checks to minimize errors when handling large volumes of data.

Process Improvement Support

• Identify inefficiencies in data handling, stock tracking, or reporting processes and suggest improvements.

• Assist in streamlining workflows between kitchen operations and inventory management.

Compliance and Confidentiality

• Handle all kitchen and inventory data with discretion and confidentiality.

• Ensure adherence to internal policies and standard operating procedures regarding data handling.

Who We’re Looking For

• Degree or diploma in any field.

• Minimum of 2 years’ experience in data entry, inventory management, or a similar administrative role.

• Proficiency in Microsoft Office (Excel, Word, Outlook) and Google Sheets.

Qualified candidates with a strong background in inventory-related data entry should submit their CV for the "Data Entry Clerk" position. Ensure your experience with Excel and stock reconciliation is clearly highlighted.

• Excellent attention to detail and organizational skills.

• Ability to manage and work with large amounts of data efficiently.

• High level of accuracy and attention to detail.

• Strong communication skills, both written and verbal.

• Ability to prioritize tasks and meet tight deadlines.

• Team player who can collaborate effectively with kitchen staff and management.

Benefits and Allowances

• Monthly salary of Kshs. 35,000.

• Opportunity to work in an organized education‑sector environment with structured daily routines.

• Exposure to kitchen inventory management, data analysis, and reporting.

• Stable, full‑time employment based in Lang’ata (Magadi Road).