Customs Declaration Officer M/F

Job Title: Customs Declaration Specialist

Job Summary

To ensure accurate, compliant, and timely preparation and submission of customs declarations for both import and export consignments. The role safeguards compliance with regulatory requirements, supports smooth cargo movement, and provides expert guidance to clients and internal teams on customs processes.

Key Responsibilities

Customs Documentation & Declarations

• Advise the bond department on Bonded Import Form (BIF) estimates upon receipt of customs clearance documents.
• Prepare and lodge customs declarations in line with applicable laws and procedures, ensuring timelines (KPI – 24 hours) are met.
• Correctly classify goods using customs tariff codes, duty, and tax rates in line with the Harmonized System and General Interpretative Rules (GIR).
• Ensure accuracy and completeness of documents received for declaration, addressing discrepancies promptly.
• Maintain systematic records of all declarations, pending cases, and their resolutions.
• Ensure timely submission of processed and certified entries/customs documents for appropriate accounting.

Client Advisory & Support

• Advise clients on correct and mandatory documentation required for smooth clearance and delivery of goods.
• Provide professional guidance on import/export requirements, permits, and exemptions.
• Monitor emerging trends, changes in customs regulations, and advise management and clients accordingly.

Compliance & Dispute Resolution

• Settle customs disputes and queries related to documentation and classification.
• Provide prompt attention to issues hindering efficient declaration, whether raised by shipping lines, customs authorities, or internal processes.
• Ensure strict adherence to statutory and internal compliance requirements.

Specialized Customs Processes

• Lodge T1s in ASYCUDA and validate through the URA Touch Point portal.
• Requisition Exit Notes from URA and follow up on C2s with customs for clearance at port or CFS.
• Handle duty, permit, and exemption applications for South Sudan shipments through the South Sudan customs portal.

Qualifications & Requirements

• Diploma in Clearing & Forwarding
• Certification from the Kenya School of Revenue Administration (KESRA) in Customs, Clearing & Forwarding Procedures.
• East African Customs & Freight Forwarding Practicing Certificate (EACFFPC) – regional standard for customs practitioners.