Company Secretary

Role Overview

This position sits at the intersection of legal compliance, board governance, and executive support. Day to day, the Company Secretary ensures that board meetings are properly constituted and documented, statutory filings are accurate and timely, and the CEO’s office runs with structure and clarity. The role matters because it keeps the organisation legally sound, decision-ready, and accountable to regulators, directors, and investors.

Key Responsibilities

• Deliver company secretarial services across the organisation and its subsidiaries, maintaining proper governance records and corporate registers at all times.
• Plan, coordinate, and service board meetings, board committee meetings, and annual general meetings, including preparing agendas, resolutions, and formal minutes.
• Guide the finance and leadership teams on disclosure obligations, reporting deadlines, and compliance with the Companies Act and other applicable regulations.
• File annual returns and statutory notices promptly, including those relating to director and secretary appointments, resignations, and other corporate changes.
• Liaise with registration authorities to confirm that every entity remains in good standing and that all legal documents are current and accurate.
• Oversee compliance-related audits and ensure the organisation meets its statutory and listing-related obligations.
• Manage the CEO’s calendar, correspondence, travel, and priorities, while screening incoming requests and preparing briefing materials or executive presentations.
• Track the status of key initiatives and board directives, follow up with department heads on progress, and escalate delays or emerging risks to the CEO.
• Support communication with shareholders, regulators, investors, and financial institutions, helping to prepare annual reports and corporate presentations that reflect transparency and alignment.

Requirements & Qualifications

• A Bachelor of Laws (LLB) degree from a recognised institution.
• At least three years of hands-on company secretarial experience, ideally covering board administration and statutory compliance for multiple entities.
• Full membership, in good standing, with the Institute of Certified Public Secretaries of Kenya (ICPSK).
• A valid practising certificate, current and renewable as required by the relevant professional body.
• Strong working knowledge of Kenyan corporate law, regulatory reporting, and corporate governance best practices.
• Excellent written communication and minute-taking skills, with the ability to produce clear, precise governance documents.
• High professional integrity, discretion, and attention to detail, especially when handling confidential board and executive matters.
• Proven ability to organise complex schedules, coordinate multiple stakeholders, and work effectively under deadlines.