Assistant Officer I, Records Management

Job Purpose

• Responsible for maintaining records in the Authority.

Key Responsibilities/ Duties / Tasks
An officer at this grade will undertake the following duties and responsibilities:

• Ensuring adherence to records management Legislations and regulations
• Overseeing file opening and indexing processes;
• Manage file and records storage and maintenance;
• Ensuring the security of information and records in the register;
• Carrying out postage, collection, delivery, and distribution of mails and parcels;
• Carrying out photocopying and binding of documents;
• Maintaining archival finding aids and access systems;
• Conducting periodic record surveys appraisal initiatives;
• Analyzing data and information to facilitate the compilation of reports;
• Implementing the disaster preparedness, management, and recovery program in the registry; and
• Developing and implementing individual work plans

Knowledge, Experience and qualifications required
For appointment to this grade, an officer must have the following Qualifications:

• Cumulative Service period of six (6) years, three (3) of which must have been at the grade of Assistant Officer II, Records Management, IPOA 9 or in a comparable and relevant position;
• Diploma in any of the following: Records/Information Management, Information/Library Science or equivalent qualifications from a recognized institution;
• Proficiency in computer applications; and
•  Shown merit and ability as reflected in work performance and results.