Assistant Office Administrator

Key Responsibilities

• Attending to visitors/clients;
• Handling telephone calls and enquiries;
• Handling customer inquiries and complaints;
• Ensuring security of office records, equipment and documents;
• Ensuring confidentiality of office information;
• Record keeping for correspondences and file movement;
• Managing office protocol and etiquette;
• Managing petty cash for the respective office;
• Maintaining an up to date file movement register;
• Coordinating the general administration of the respective department/office;
• Coordinating schedule of meetings and appointments for the respective departments/office;
• Coordinating travel arrangements for the respective departments/office;
• Coordinating appointments and travel itineraries for the Chief Asst. Dir. ;
• preparing responses to simple routine correspondence for the Chief Manger; and
• Monitoring procedures for record keeping for correspondences.
• Ensuring security, integrity and confidentiality of data; and
• Undertaking any other office administrative services duties that may be assigned.

Qualifications & Skills

• Bachelor’s Degree Secretarial Studies
• Supervisory Course (at least 2 weeks)