Assistant Human Resource Manager

Role Overview

This position is central to keeping our daily operations running smoothly. You will handle a mix of administrative coordination, cross-team communication, and task follow-through that directly supports project milestones and deadlines. Your work ensures that leadership and team members have the information and resources they need to stay productive.

Key Responsibilities

• Prepare and distribute daily status reports, meeting notes, and action-item summaries to relevant stakeholders.
• Track incoming requests, assign priorities, and update shared project boards or trackers to reflect real-time progress.
• Coordinate schedules, book meeting rooms, and manage calendar conflicts for managers and team leads.
• Assist in gathering data for quarterly reviews by compiling metrics from multiple internal tools.
• Respond to routine inquiries from internal teams and external partners, escalating complex issues as needed.
• Monitor shared email inboxes and ensure that time-sensitive messages receive a reply within the agreed service window.
• Maintain digital filing systems and update standard operating procedures when processes change.
• Support special projects by performing ad-hoc research, proofreading documents, or running basic spreadsheet analyses.

Requirements & Qualifications

• 2+ years of experience in an administrative, coordination, or similar support role within a professional office environment.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and at least one project management tool (e.g., Trello, Asana, Monday.com).
• Demonstrated ability to manage multiple requests simultaneously while maintaining attention to detail.
• Strong written and verbal communication skills, with a track record of drafting clear emails and brief reports.
• High school diploma or equivalent required; associate’s or bachelor’s degree in business or a related field preferred.
• Comfortable learning new software quickly and adapting to shifting priorities without losing accuracy.
• Ability to handle confidential information with discretion and sound judgment.