Administrative Assistant

Key Responsibilities:

• Coordinate all project supplies for PBIDS 2.0 supported activities in the main sites - Kisumu, Nairobi and Isiolo and additional Detect sites
• Work with the field team leads to request and make follow-up on procurement of goods and services. S/he must ascertain goods and services are delivered on time, with stated specification, standard and verify invoices against goods delivered.
• Ensure frequent update of stock database to show both stock-in and out.
• Assist in verification of invoices and bills from the field office before payments are made.
• Participate in preparation of budget on project supplies, workshops and conferences, study participants’ reimbursements and request on transport.
• Document project vehicle mileage, track and update reports on vehicle maintenance
• Participate in project meetings, prepare the relevant correspondence for the field teams
• Ensure day-to-day smooth operations of administrative functions of the department.
• Undertake other duties as may be assigned by the immediate supervisor

Vacancy Requirements:

• Diploma in Business Administration, Management, Fleet Management, Public Administration, Purchasing and Supplies Management, or any other relevant and equivalent qualification from a recognized institution.    Mandatory
•  Proficiency in computer applications; and    Mandatory
• Planning skills    Mandatory
• Communication and reporting skills    Mandatory
• Interpersonal skills    Mandatory
• Team player    Mandatory