Administrative Assistant

Role Overview

Support senior leaders in Abu Dhabi by keeping schedules, communications, travel plans, records, and management documents organised and on track. Your work will help leadership stay focused on priorities while enabling smooth coordination between internal teams and external stakeholders.

Key Responsibilities

• Provide day-to-day administrative support to senior management and handle sensitive matters with discretion.
• Maintain executives’ calendars, arrange appointments, and coordinate meeting logistics.
• Organise business travel and prepare the related schedules and documentation.
• Draft, format, and maintain management reports and other administrative materials.
• Coordinate correspondence and follow-ups between leaders, colleagues, and external contacts.
• Use Excel to compile information, analyse data, and produce dashboards and reports.
• Maintain accurate records and support efficient handling of administrative tasks across competing priorities.

Requirements & Qualifications

• At least five years of experience as an Administrative Assistant, Executive Assistant, or Personal Assistant.
• Fluency in French, English, and Arabic is required.
• Advanced Microsoft Excel capability, including dashboard creation, reporting, and data analysis.
• Proficiency in Microsoft 365, Microsoft Word, and Google Workspace.
• Practical experience with executive scheduling, meeting coordination, travel arrangements, and management reporting.
• Strong communication, organisation, time management, and multitasking skills, together with careful attention to detail.
• Professional judgement and the ability to protect confidential information.
• A bachelor’s degree in Business Administration or a related discipline is preferred.

What We Offer / Why Join

This full-time position offers the opportunity to provide executive-level support and contribute to the effective day-to-day running of the organisation’s Abu Dhabi office.