Admin Officer

Job Position Open for Admin Officer

Abu Dhabi, UAE

Department: Administration & Finance

Reports To: Business Unit Head / Accounts Manager

Role Summary

CIB MARS is seeking a proactive Admin Officer to manage day-to-day office operations in Abu Dhabi. The role ensures smooth office functioning, organized documentation, vendor and client coordination, and support for onboarding, training, and inspection administration. Basic accounting support may be required, but the primary focus is on administration.

Key Responsibilities

Manage office supplies, utilities, and daily facility operations

Conduct office tours and assist with the onboarding of new joiners

Coordinate with vendors (courier, printing, maintenance, consumables) and maintain proper documentation

Support training and inspection administration (attendance logs, venue/vendor coordination, document handling)

Maintain controlled physical and digital records, ensuring audit readiness

Assist HR with attendance tracking, leave summaries, and confidential employee records

Provide basic support to invoicing or petty cash under guidance, if needed

Qualifications & Experience (Prefered)

Bachelor’s degree or Diploma in Business Administration or related field

3–6 years of experience in office administration

Experience in documentation control or ISO-style environments is preferable

Skills & Competencies

Strong office coordination and organizational skills

Attention to detail and record-keeping discipline

Professional communication with internal and external stakeholders

Proficiency in MS Office (Excel, Word, PowerPoint, Outlook)

Integrity, confidentiality, and adherence to company procedures

What We Offer

Professional growth in a structured, ISO-driven UAE office

Opportunity to work in a dynamic, multi-functional administrative role

Exposure to office operations, HR coordination, and vendor management

Apply Now

Email: [email protected]

Whatsapp: +971586013372