Key Responsibilities
- Manage and coordinate the Senior Manager's daily schedule, meetings, appointments, reminders, and follow-ups.
- Prepare letters, reports, emails, memos, and other office correspondence accurately and within set timelines.
- Receive and professionally handle phone calls, visitors, and incoming enquiries.
- Respond promptly to internal and external communication and ensure matters are directed appropriately.
- Maintain proper filing systems, office records, and confidential documentation.
- Manage petty cash disbursement, reconciliation, and accountability.
- Coordinate office supplies, service providers, errands, and general office support requirements.
- Ensure the office environment remains clean, organised, presentable, and running efficiently at all times.
- Follow up on pending tasks and ensure management instructions are executed promptly.
- Provide dependable day-to-day administrative and coordination support to Senior Management.
Required Qualifications & Experience
- Diploma or Degree in Business Administration, Office Management, Secretarial Studies, or related field.
- Minimum 3 years' experience in a busy administrative support role.
- Prior experience supporting senior management or handling front office administration will be an added advantage.
- Strong computer proficiency in MS Office, email correspondence, and document preparation.
- Experience managing petty cash and office records.
Required Skills & Competencies
- Exceptional organisational and planning skills
- Excellent spoken and written communication skills
- Ability to work under pressure and meet tight deadlines
- Strong initiative and ability to work with minimal supervision
- High level of professionalism and personal presentation
- Mature, dependable, and committed work ethic
- Strong attention to detail and follow-through
- Ability to multitask and prioritise effectively
- Confidentiality, accountability
We Are Specifically Looking For Someone Who Is:
- Naturally organised and structured
- Quick in execution and responsive
- Professional and confident in communication
- Able to think ahead and solve problems
- Serious, committed, and dependable
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