Admin

Company: Nexar Group — Maintenance Division
Location: Dubai, United Arab Emirates
Job Type: Full-Time
Salary: AED 3,000 – 5,000 per month (based on experience and capability)
Industry: Maintenance, Fit-Out, Technical Services, Facility Management

About Nexar Group — Maintenance Division

Nexar Group's Maintenance Division is a growing Dubai-based maintenance, fit-out, MEP, and technical services company. We deliver services across villas, apartments, offices, restaurants, retail outlets, and commercial properties. Our reputation is built on quality service, fast response times, and long-term client relationships, and we are scaling our back-office operations to match our growth.

Role Overview

We are looking for a smart, reliable, and highly organised Admin & Operations Coordinator who can manage daily operations, dispatch teams efficiently, and ensure every job is tracked, completed, and billed properly.

This is not a basic admin role. This is an operations control role.

The successful candidate will act as the central coordination point of our maintenance operations by assigning daily jobs, following them through to completion, handling clients before and after the work, and ensuring all paperwork is properly managed so every completed job is invoiced correctly. We are looking for someone who takes ownership and works proactively.

Key Responsibilities

Dispatch & Job Coordination (Main Role)

Assign daily jobs to technicians and supervisors

Plan routes and schedules efficiently across Dubai

Ensure teams reach client sites on time and complete jobs as planned

Follow up continuously until each job is fully completed and signed off

Job Tracking & Client Handling

Maintain complete tracking of all ongoing and completed jobs

Communicate with clients before, during, and after each job

Handle client complaints professionally and calmly

Ensure high customer satisfaction and encourage repeat business

Invoicing & Documentation

Prepare quotations, invoices, and job reports

Maintain proper records of all jobs and payments

Handle document control for both maintenance and fit-out projects

Organise LPOs, receipts, and site documents

Admin & Office Support

Support daily office operations

Coordinate with suppliers and internal teams

Assist in procurement follow-ups

Maintain organised filing systems, both digital and physical

Basic Accounts Assistance

Track payments and pending invoices

Coordinate with accounts for collections and records

Maintain simple expense and job-cost logs

Required Skills & Experience

UAE experience in maintenance, fit-out, or technical services is preferred

Strong English communication skills, both written and verbal, are mandatory

Ability to handle clients professionally under pressure

Highly organised and detail-oriented

Strong multitasking ability

Good working knowledge of Excel, WhatsApp coordination, and basic office software

Experience with Jobber, Odoo, or similar CRM/operations systems is a strong advantage

Fast learner with a problem-solving mindset

Personality We’re Looking For

Smart, proactive, and responsible

Strong follow-up mindset and attention to detail

Calm under pressure and solution-oriented

Trustworthy and professional in all communication

Takes ownership and responsibility beyond assigned tasks

What We Offer

Basic Salary: AED 3,000 – 5,000 per month (based on experience and capability)

Standard UAE employment benefits as per UAE Labour Law

Stable full-time role in a growing maintenance company

Real operational responsibility, not just clerical desk work

Opportunity to grow into a senior operations role as the division expands

Direct exposure to the full project lifecycle from enquiry to invoicing

Mandatory Requirements

Currently residing in the UAE

Transferable visa or own visa status

Available to start within 30 days

Able to attend an in-person interview in Dubai

How to Apply

Send your CV to:

Email: [email protected]

Please include the following in your application:

• Your current notice period and availability to start
• A brief note (3–4 lines) on the largest team you have coordinated and the systems or tools you used to track jobs
• Your current visa status

Only shortlisted candidates with relevant UAE maintenance, fit-out, or technical services administration experience will be contacted

Pay: AED3,000.00 - AED5,000.00 per month