Accounts Payables - Intern

Job Title: Accounts Payable Specialist

We are seeking a detail-oriented and organized Accounts Payable Specialist to support our finance team. This role focuses on accurate invoice processing, timely payments, and maintaining compliance with internal policies and audit standards. The ideal candidate will ensure all payables activities are recorded correctly and supported by proper documentation.

Key Responsibilities

• Assist in receiving supplier invoices and verify completeness, including supplier details, dates, descriptions, tax/WHT where applicable, approvals, and supporting documents.
• Perform basic matching checks (invoice vs PO/quotation vs delivery note/GRN/service confirmation) and escalate gaps for resolution.
• Ensure invoices are posted daily in QuickBooks/ERP to the correct supplier, account, cost center/project, and tax treatment.
• Maintain an invoice control log to ensure no invoices are missed and all are captured within cut-off timelines.
• Update relevant payables trackers on a daily or weekly basis.
• Ensure every payment entry in the trackers has relevant support linked or attached, such as invoice, approval, POP, and WHT details.
• Support timely petty cash processing upon approval and post petty cash transactions correctly.
• Maintain a well-organized filing system (physical and soft copies) for invoices, approvals, POPs, and reconciliations to ensure audit readiness.
• Ensure all transactions are compliant with internal approval matrices and escalate policy breaches as needed.

Qualifications

• High attention to detail and strong organizational skills.
• Experience with QuickBooks or other ERP systems for invoice posting and reconciliation.
• Understanding of tax treatments, including withholding tax (WHT) requirements.
• Ability to perform matching checks and identify discrepancies.
• Capability to maintain accurate trackers and filing systems.
• Strong written and verbal communication skills for escalation and coordination.

Additional Requirements

• Proficiency in using spreadsheets and document management tools.
• Commitment to meeting daily and weekly deadlines.
• Knowledge of internal approval processes and compliance standards.