Accounts Payable

Role Overview

This position handles the end-to-end processing of supplier invoices and payments for a hotel or resort, ensuring every transaction is accurately coded to the correct department and cost centre. The role directly supports the finance team by maintaining clean ledgers, reconciling vendor accounts, and meeting statutory tax deadlines. Because hospitality operations depend on reliable supplier relationships, this accountant’s work keeps the purchasing cycle running smoothly and complies with KRA requirements.

Key Responsibilities

• Match incoming invoices against purchase orders, delivery receipts, and system records before approving them for payment.
• Allocate expenses to the appropriate general ledger accounts and cost centres in line with departmental budgets.
• Prepare and schedule vendor payments to capture early-payment discounts and avoid late penalties.
• Research and resolve discrepancies between purchase orders, contracts, invoices, and payment amounts.
• Post verified daily transactions to the accounting system and maintain accurate ledgers for all payable accounts.
• Reconcile monthly vendor statements and follow up on aged or unmatched balances.
• Compute VAT and withholding tax on applicable invoices, then prepare and submit statutory returns to KRA before each deadline.
• Support month-end and year-end closings by producing reliable reports and performing general bookkeeping tasks as needed.

Requirements & Qualifications

• Diploma or Degree in Accounting, Finance, or a related field, paired with a CPA qualification (at least Part 2 or finalist level).
• One to two years of hands-on accounting experience within a hotel, resort, or hospitality setting.
• Familiarity with Point-of-Sale (POS), Property Management Systems (PMS), and inventory modules used in hospitality operations.
• Strong analytical mindset and thorough attention to detail when verifying financial documents and records.
• Clear communication skills for liaising with vendors, department heads, and the finance team.
• Working knowledge of Kenyan tax regulations, including VAT and withholding tax compliance.