Accounts Clerk

Role Overview

The Accounts Clerk provides the transactional backbone of the finance function at a beverages manufacturing business, keeping customer billing, receipts, and ledger entries accurate and up to date in Tally ERP. Day to day, this means raising invoices, recording payments and petty cash, and maintaining audit-ready files so that senior accountants and auditors can trace every transaction without delay. The role matters because reliable, timely bookkeeping directly protects cash flow visibility and compliance in a fast-moving FMCG operation.

Key Responsibilities

• Prepare and issue customer invoices and bills in Tally ERP, ensuring each document matches approved pricing and dispatch details before it reaches the customer.
• Process authorised credit notes in line with internal controls, confirming that every adjustment is properly approved and documented.
• Record customer payment receipts and cash transactions into Tally ERP on a daily basis, keeping the sales ledger current.
• Enter journal vouchers, petty cash expenses, and other routine financial entries, attaching supporting documents to each posting.
• Maintain a tidy, complete filing system—both physical and digital—so that accounting records can be retrieved quickly during internal or statutory audits.
• Support senior accountants with reconciliations of customer and vendor statement balances, investigating and flagging discrepancies as they arise.
• Compile daily sales totals, petty cash summaries, and routine monthly reports for review by the Finance Manager.
• Carry out additional bookkeeping and administrative tasks as directed by the Finance Manager.

Requirements & Qualifications

• A diploma in accounting, finance, business administration, or a comparable field.
• 1–2 years of hands-on experience in an accounting or finance administrative role.
• Tally ERP experience is non-negotiable: you must have used it to prepare customer invoices and log transactions.
• Working knowledge of double-entry bookkeeping, petty cash management, and credit note processing.
• Proficiency in Microsoft Excel and Word, plus professional email communication.
• High level of numerical accuracy and a detail-oriented approach to data entry.
• Strong organisational skills, especially for systematic document filing and retrieval.

What We Offer / Why Join

This full-time, on-site role comes with a monthly remuneration of KSh 25,000. The position is based in Baba Dogo, Nairobi, within a manufacturing and FMCG beverages business, and the primary accounting system you will use is Tally ERP.