Accounts Assistant

Title: Accounts Assistant

Industry Sector: Property Management

Remuneration: Kshs. 30,000

Employment Nature: Full-time

Location: Ol Kalou, Nyandarua County

Role Objective

We are looking for a meticulous Accounts Assistant to maintain the fiscal integrity of our property operations in Ol Kalou. Your primary responsibility is the precise management of tenant accounts—from onboarding and payment allocation to arrears recovery and final reconciliations upon exit. You will act as a key controller, ensuring that all mobile and bank transactions are accurately matched and that financial reports reflect the true status of the portfolio. This role requires a professional who combines technical accounting proficiency with the communication skills needed to handle tenant and landlord inquiries effectively.

Operational Responsibilities

Revenue Assurance & Ledger Control

• Verify and post tenant payments into the property management system, ensuring 100% accuracy in unit allocation.

• Investigate and resolve discrepancies such as overpayments, underpayments, and unapplied receipts.

• Manage the full lifecycle of tenant accounts, including new tenant onboarding and final exit reconciliations.

• Maintain up-to-date tenant ledgers and lease schedules to ensure financial transparency.

Financial Reconciliations & Compliance

• Perform daily and weekly bank and M-PESA reconciliations to ensure all digital transactions are captured.

• Identify and resolve reconciliation variances promptly to maintain clean financial records.

• Adhere to internal financial controls and standard operating procedures (SOPs).

• Support month-end and year-end closing activities with accurate data and organized documentation.

Arrears Management & Communication

• Monitor outstanding balances and generate regular rent arrears reports for management.

• Communicate professionally with tenants to clarify account statuses and facilitate collection.

• Interpret and explain financial statements clearly to landlords and internal stakeholders.

• Maintain both physical and electronic filing systems to ensure information security and easy retrieval.

Candidate Profile

The Essentials

• Education: Diploma or Degree in Accounting, Finance, or Business Administration.

• Professional Progress: CPA (K) qualification or ongoing progress is a distinct advantage.

• Experience: 2–4 years in an accounting role, with specific experience in Property Management or Real Estate being highly desirable.

• Technical Skills: Advanced proficiency in Microsoft Excel and specialized accounting software.

Key Competencies

• Accuracy: A sharp eye for detail when handling complex ledgers and high-volume transactions.

• Integrity: A high level of professionalism and the ability to maintain the confidentiality of sensitive financial data.

• Collaboration: Ability to work seamlessly with property managers and other departments to streamline workflows.

• Problem Solving: Skilled at investigating financial variances and implementing recovery strategies.

The Opportunity

• Regional Impact: Play a central role in the growth of a property management portfolio in Nyandarua County.

• Career Growth: Refine your specialized accounting skills within the stable real estate sector.

• Professional Environment: Join a team that values systematic processes and financial discipline.

Interested candidates who meet the above criteria are invited to submit their applications.

Note: You must explicitly indicate your current location in your application to be considered.

Please forward your CV and cover letter for the "Accounts Assistant" role to the recruitment desk. Apply today.