Sales Administrator

Job Title: Sales Administrative Coordinator

About the Role

The purpose of this role is to provide administrative support to a sales team of over 70 while ensuring efficient operations within HFCB Properties. The role holder is expected to seamlessly coordinate sales activities across multiple projects, resulting in enhanced collaboration and productivity. This position requires strong administrative skills, excellent communication, planning and organizing skills, and proactive problem-solving.

Key Accountabilities

• Monitoring documentation for each transaction to ensure completion and accuracy.
• Inputting data and keeping accurate and up to date data in the CRM.
• Record keeping and creation and maintenance of files and databases.
• Coordinating sales activations.
• Collating and processing sales commissions on a monthly basis.
• Coordinating sales meetings in consultation with the Head of Property Sales and the sales team.
• Maintaining the sales calendar of activities and making follow-ups to ensure planned activities are properly tracked.
• Consistently completing tasks in accordance with agreed deadlines and to the highest quality standard, meeting or exceeding expectations of internal and external stakeholders.
• Providing daily CRM reports and insights to the Head of Property Sales.
• Handling all queries and complaints regarding sales commissions.

Qualifications

Academic & Professional

• Bachelor’s degree in Business Administration, Marketing, or a related field.
• Relevant professional qualifications.

Experience

• Previous experience in real estate administration of at least two years, sales support, or customer service preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with CRM systems and sales order processing software.

Competencies

General Competencies

• Awareness of the latest developments within the real estate field.
• Excellent interpersonal, presentation, and communication skills, both written and verbal.
• Excellent organizational and multitasking abilities.
• Business acumen.
• Flexibility to work outside normal office hours as may be required from time to time.
• Strong stakeholder management.
• Detail-oriented with strong problem-solving skills.

Technical Competencies

• Exceptional planning and organizing skills, prioritizing, and multitasking skills.
• Proficiency in CRM systems.
• Ability to leverage data and analytics.
• Knowledge of real estate laws, regulations, and market trends is a plus.

Deadline

9 July 2026