Accounts Assistant - VAT
Posted:
Company Details
Industry:
Farming
Website:
https://www.ilri.org/
Description:
The International Livestock Research Institute (ILRI) works to improve food security and reduce poverty in developing countries through research for better and more sustainable use of livestock. ILRI is a CGIAR research centre - part of a global research partnership for a food-secure future.
Job Details
Job Type:
Full Time
Workplace Type:
On-site
Qualification:
Diploma
Job Experience:
Mandatory
Job Location:
Nairobi County, Kenya
Closing Date:
Undisclosed
Salary:
KES Unspecified / month
Other Pay:
Benefits
Job Category:
Accounting, Finance
Job Description
Responsibilities
VAT Management
- Prepare VAT exemption applications on real time basis and share with liaison at least twice a week; in addition, liaise with Liaison officer for their filing.
- Track submitted applications to ensure approved certificates are received promptly and within the validity period.
- Inform suppliers when certificates are ready for collection and ensure timely follow-up, so they are collected before the validity period lapses.
- Reverse accrued VAT amounts once suppliers have collected their certificates.
- Prepare and share VAT schedule/progress reports on a weekly basis with the relevant stakeholders.
- Conduct monthly reconciliations to ensure all VAT applications are accounted for and prompt action is taken on any discrepancies.
- Ensure all time‑barred applications are addressed within the first month.
- Maintain accurate VAT records and prepare monthly aging schedules to ensure that balances in VAT account (62500) are not outstanding for more than six months. Monthly reports should be shared with the Supervisor.
Risk Management
- Proactively identify risks arising from delayed, expired, or unclaimed VAT certificates and take timely action to mitigate them.
- Monitor VAT account (62500) to prevent prolonged outstanding balances and revenue leakage.
- Ensure timely escalation of high‑risk or non‑compliant VAT items to management.
- Support mitigation measures to minimize financial exposure and maintain compliance.
- Ensure proper filing of all documentation relating to this function both in physical and soft copy forms.
- Provide additional support on demand to the clients of the unit.
- Train the alternate position holder in all aspects of this job to ensure continuity.
- Help other unit members to learn and excel in their work.
- Support audit processes by providing the VAT schedules and relevant support documents as required.
- Perform any other assigned activities within the Unit as needed.
Requirements
- Bachelor’s degree in business or a related field
- At least CPA Intermediate level
- Strong computer skills, with solid proficiency in Microsoft Office, particularly Excel
- At least 1 year of experience in a relevant role
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Contact Information
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