Senior Associate - Grants and Partnerships

Role Summary:

• You will provide operational and administrative support across PxD's grants and partnerships portfolio: managing our CRM and reporting calendar, coordinating funder visits and events, developing internal templates, and supporting the preparation of briefing materials and proposals. There is clear scope to grow into funder relationship management and proposal drafting. 

Responsibilities:

Responsibilities include, but are not limited to:

Grants & Reporting Operations

• Own and maintain PxD’s CRM (Insightly), keeping funder records, relationship notes, and pipeline data accurate, up to date, and consistently used across the organisation.
• Track all reporting deadlines, grant milestones, and submission requirements across the active portfolio, flagging risks to senior leadership in advance.
• Manage internal reporting workflows — communicating timelines clearly to leadership, programme, and country teams, coordinating inputs from multiple stakeholders, and ensuring that both internal review and external submission deadlines are met.
• Develop and maintain internal templates for grant reports and proposals, including annotating and partially populating them to provide contributors with a clear starting point.
• Coordinate due diligence requests and ensure organisational information (registration documents, financials, policies, and safeguarding frameworks) is up to date and readily accessible.
• Support the preparation and quality-checking of proposals, ensuring all required organisational information is included and accurately represented.

Partnerships & Relationship Support

• Prepare accurate briefing materials for funder meetings, field visits, and events, synthesising background information on funders, their priorities, and relevant PxD programme updates.
• Coordinate logistics for funder visits and fundraising events, including supporting programme teams with scheduling, itineraries, travel arrangements, and follow-up actions.
• Support relationship management by tracking engagement history, drafting routine correspondence, and helping to ensure timely follow-up across the funder pipeline.
• Conduct prospect research to support funder diversification, identifying new funding opportunities aligned with PxD’s strategic priorities.
• Draft sections of funder communications, reports, and concept notes under the direction of senior staff, developing your writing skills for external audiences over time.

Qualifications & Experience

Required:

• 2–3 years of experience in a grants coordination, project management, fundraising support, or a similar role.
• Exceptional organisational skills and a systematic approach to managing multiple workstreams, deadlines, and stakeholders simultaneously.
• Excellent interpersonal and communication skills — able to build effective working relationships with colleagues at all levels of the organisation, and to communicate priorities, timelines, and requests clearly and diplomatically.
• Strong written English and attention to detail — able to produce clear, accurate documents and catch errors in others’ work.
• Experience with a CRM or similar database; comfortable learning new systems quickly.
• Good data management skills — able to maintain accurate records across multiple workstreams, spot inconsistencies, and keep shared systems clean and consistently used. 
• Ability to work independently in a remote, asynchronous team environment with colleagues across multiple time zones.
• A proactive, solutions-oriented mindset — able to identify what needs doing and get on with it without waiting to be directed.

Desirable:

• Experience supporting fundraising or grants management in an international development, research, or nonprofit context.
• Familiarity with philanthropic foundation reporting requirements and due diligence processes.
• Interest in agricultural development, technology for development, or evidence-based international programmes.
• Some experience with prospect research or drafting funder-facing materials.