Accounts Payable Officer

Position Title: Accounts Payable Officer

Direct Line Reporting: Finance Supervisor

Industry Sector: Manufacturing / Logistical Distribution

Gross Salary Structure: Kshs. 35,000

Location: Baba Dogo, Nairobi

Role Overview

We are seeking a highly methodical, accurate Accounts Payable Officer to anchor our outbound financial streams and procurement ledger integrity. Your primary focus will be to ensure the absolute validity, verification, and timely settlement of all corporate vendor liabilities. This position bridges meticulous administrative audit with corporate relationship management; you will guide cash outflows from initial invoice screening and triple-match verification through to structured bank distributions and final ledger reconciliation. The role demands an organized professional who understands cash flow control points and can seamlessly mitigate financial risk while maintaining strong partnerships with our external suppliers.

Areas of Accountability

Invoice Authentication & Payables Allocation

• Receive, inspect, and register incoming supplier invoices, ensuring complete data accuracy and immediate entry into the primary accounting database.

• Cross-examine all vendor demands against valid purchase orders (POs), delivery notes, and formal internal authorizations.

• Draft precise corporate payment schedules, organizing obligations systematically to maximize cash flow efficiency and hit payment timelines.

Ledger Reconciliations & Audit Archives

• Execute detailed monthly vendor statement reconciliations, swiftly isolating and correcting statement discrepancies or pricing anomalies.

• Maintain organized physical and digital archives of all outbound transaction vouchers, check copies, and authorization trail logs.

• Track outstanding liabilities continuously, ensuring early detection of aging debts or unresolved payment blocks.

Close Cycles & Financial Intelligence

• Support the broader finance unit during month-end closing procedures by generating accurate accounts payable summaries and balance sheets.

• Compile diagnostic analytical reports outlining supplier balance trends, operational cash consumption, and aging creditor metrics.

• Package relevant transaction ledgers and answer specific operational inquiries raised by internal and external audit teams.

Vendor Relations & Compliance Controls

• Serve as the main point of contact for external merchants, addressing payment status queries and invoice disputes with professional poise.

• Cultivate and insulate mutually beneficial relationships with core raw material vendors and utility service providers.

• Enforce strict compliance protocols across all transactional processes, safeguarding data privacy and blocking unverified account adjustments.

Skills & Experience Required

Minimum Entry Criteria

• Academic Foundation: Diploma in Accounting, Finance, Business Administration, or a matching corporate discipline from a recognized institution.

• Proven Longevity: Minimum of 3 years of hands-on, progressive experience operating explicitly within an accounts payable or creditor control seat.

• Accounting Principles: Complete functional grasp of dual-entry bookkeeping, accrual methods, and standard corporate ledger balancing workflows.

• Software Competence: High proficiency utilizing enterprise accounting software alongside advanced capabilities within Microsoft Excel.

Behavioral Capacities

• Data Precision: Intense attention to microscopic numerical details, preventing duplicate billing or payment errors within high-volume pipelines.

• Time Competence: Strong self-organization skills, with a proven ability to balance multiple payment calendars and execute workloads under rigid close timelines.

• Communication Diplomacy: Confident, polite, and persuasive communication style suited for navigating tough pricing debates with commercial suppliers.

What is in Store for You

• Core Operational Exposure: Take charge of vital cash management functions within an active, high-volume industrial and commercial hub.

• Process Mastery: Perfect your technical auditing, system reconciliation, and corporate dispute resolution capabilities.

• Collaborative Growth: Work alongside structured corporate accounting experts who prioritize operational transparency and individual merit.

Send your CV for the Accounts Payable Officer position, making sure to include the exact job title in the subject line of your email. Apply today and help bring accuracy and efficiency to our financial operations.