Based in Mombasa and reporting to the Warehouse Operations Manager. The successful applicant will be responsible for the following key result areas: -

Warehouse Operations & Inventory Management

Monitor all daily count processes, ensuring accuracy, consistency, and timely resolution of discrepancies.

Oversee stock take activities in line with SOPs and update relevant records promptly.

Identify and close gaps in inventory management processes to improve accuracy and efficiency.

Conduct spot checks in the WMS to validate that all stock movements are recorded promptly.

Maintain records of variances and verify documentation for all product transfers between warehouses.

Implement and enforce inventory control policies and procedures, including stock labeling standards.

OPEX Coordination & Continuous Improvement

Design, develop, and improve warehouse reporting templates to ensure accuracy, clarity, and alignment with performance KPIs.

Coordinate and facilitate Daily Operational Review (DOR) meetings, ensuring action items are tracked, closed, and reported on time.

Support the Warehouse Manager in designing, implementing, and monitoring OPEX structures within the warehouse, including process standardization, lean initiatives, and waste elimination programs.

Monitor key performance indicators (KPIs) and drive root cause analysis for performance gaps, ensuring corrective actions are implemented effectively.

Promote a culture of continuous improvement by training and coaching warehouse teams on OPEX tools such as 5S, Kaizen, Lean, and Six Sigma principles.

System & Data Management

Audit process and documentation flow to spot inconsistencies impacting stock accuracy.

Ensure system inventory records (SPEED/WMS/SAP) align with physical counts.

Track and interpret variances to improve forecasting and operational planning.

QHSE & Compliance

Report incidents and near misses promptly and conduct investigations using the 5 WHY methodology.

Make at least 30 Safety Observations (SIRs) per month.

Ensure all operational activities comply with SOPs, policies, and regulatory requirements.

Conduct periodic audits of warehouse operations and recommend improvements.

People Management & Stakeholder Engagement

Maintain strong working relationships with internal teams and external stakeholders.

Train and coach subordinate staff on inventory, compliance, and OPEX practices.

Facilitate communication between warehouse teams to ensure operational alignment.

Profile

Business Degree in Finance/Accounting or Operations/Supply Chain Management

Professional Certification in CPA/ACCA/APICS/CIPS is an added advantage

WMS experience is an added advantage

3 years' experience in External/Internal Audit, Supply Chain operations, Inventory Management, Compliance Management.

Working Knowledge of SAP

Experience with continuous improvement methodologies like six sigma, Lean, Kaizen is an added advantage