Key Responsibilities:

Front Desk & Reception Management:

Greet clients, interview candidates, and other visitors with a warm and professional demeanor.

Manage the main phone line, screen calls, and direct inquiries to the appropriate person or department.

Maintain a clean, organized, and welcoming reception area and common office spaces.

Manage incoming and outgoing mail, packages, and deliveries.

Ensure a secure and professional visitor sign-in process.

Administrative & Office Support:

Provide administrative support to various departments, including People Operations, Finance and Customer Success as needed.

Schedule and coordinate meetings, conference rooms, and appointments, including managing complex calendars.

Assist with the planning and execution of company events, team lunches, and client meetings (both virtual and in-person).

Order and manage inventory of office supplies, tech peripherals, and kitchen stock.

Act as a point of contact for office vendors and building management.

Assist with data entry and document preparation.

Record & File Management: Maintain accurate and organized physical and digital office records and filing systems.

Executive & Team Assistance:

Provide ad-hoc support to the executive team as required. 

Requirements

Qualifications

1+ years of experience in a receptionist, administrative assistant, or office coordinator role.

Exceptional verbal and written communication skills and a professional phone etiquette.

Strong organizational and time-management skills with a proven ability to multitask and prioritize in a fast-paced environment.

High proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail).

Tech-savvy with the ability to quickly learn new software and tools.

A proactive, resourceful, and positive attitude.

High level of professionalism, discretion, and confidentiality.