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The purpose of this assignment is to design, develop, and deploy a new and improved FilmAid Kenya website that is modern, user-friendly, secure, and aligned with our brand identity and strategic communication goals.

Scope of Work

The selected consultant/firm will be responsible for the following:

Needs Assessment & Strategy

Conduct a brief analysis of the current website to identify gaps in design, functionality, performance, and content

Recommend a site architecture and UX strategy that improves navigation and user experience.

Design and Development

Design a modern, responsive website (mobile, tablet, and desktop compatible).

Integrate multimedia (video, podcast, image galleries).

Create easy-to-update sections for blogs, news, campaigns, and events.

Include donation and contact forms, newsletter integration, and links to social media.

Ensure WCAG accessibility compliance and SEO optimization.

Key Features

Homepage with clear mission and dynamic highlights (e.g., ongoing projects, impact stories).

About Us, Programs, FAFF (FilmAid Film Festival), REF FM, and Training pages.

News & Blog section.

Secure contact and volunteer forms.

Media center/downloads.

Content Management System (CMS) for staff to update content easily.

Google Analytics and basic performance tracking tools.

Data Migration & Content Transfer

Migrate content from the current website to the new platform.

Ensure all files, links, and pages are optimized and functional post-transfer.

Training & Handover

Provide training for relevant staff on managing and updating the website.

Deliver documentation and admin credentials for future maintenance.

Deliverables

Website development strategy and timeline

Website wireframes and final approved design

Fully functional and tested website

Training session and user manual

Maintenance support for a specified period (minimum 3 months post-launch)

Duration and Timeline

The assignment is expected to take 6–8 weeks from the date of contract signing.

Phase

Inception & strategy - 1 week

Design and development - 3–4 weeks

Testing and content migration - 1–2 weeks

Launch and training - 1 week

Required Qualifications

The consultant/firm should have:

Proven experience in web design and development (minimum 3 similar projects).

Expertise in responsive design, CMS (e.g., WordPress, Drupal), and UX.

Understanding of humanitarian or nonprofit communication needs (preferred).

Graphic design, SEO, and security best practices