Admin Assistant

Company: Dur Alnajaf Real Estate Broker

Location: Dubai

About Us:

Dur Alnajaf Real Estate Broker is a leading real estate agency specializing in buying, selling, and renting residential and commercial properties in Dubai. We aim to provide exceptional service to our clients, ensuring a seamless and professional experience in the real estate market. We are looking for a motivated and detail-oriented Admin Assistant to join our team and contribute to the smooth operation of our office.

Job Summary:

As an Admin Assistant at Dur Alnajaf Real Estate Broker, you will play a key role in supporting our administrative team and ensuring the efficient running of daily office tasks. You will assist with office management, client communication, document handling, and provide general administrative support to our real estate brokers and management team.

Key Responsibilities:

Office Administration: Provide administrative support to the real estate team, including scheduling appointments, managing office supplies, and maintaining organized records.

Client Communication: Assist with client inquiries via phone, email, and in-person visits. Provide information about properties, services, and assist with the coordination of property viewings.

Document Management: Prepare, organize, and maintain files related to contracts, property listings, and client documentation. Ensure that all paperwork is filed accurately and is up to date.

Data Entry: Enter and maintain data in the company’s CRM and other software systems, ensuring that all records are accurate and current.

Scheduling & Coordination: Coordinate meetings, property showings, and other appointments for real estate agents. Ensure all parties are informed and schedules are adhered to.

Customer Service: Provide excellent customer service, both internally and externally, ensuring that clients’ needs are met efficiently and professionally.

Reception Duties: Greet clients and visitors, answer incoming calls, and direct them to the appropriate person or department.

Support Marketing Efforts: Assist in the preparation of marketing materials, including property listings, brochures, and online content.

Basic Bookkeeping: Assist with invoicing, payments, and basic financial record keeping as required.

Skills and Qualifications:

Education: A high school diploma is required; a degree in business administration, real estate, or a related field is a plus.

Experience:

Previous experience in an administrative role is preferred, ideally in the real estate or customer service industry.

Familiarity with real estate practices is an advantage, but not essential.

Technical Skills:

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Experience with CRM software or real estate management software is a plus.

Language Skills: Fluency in English (written and spoken).

Organization & Attention to Detail: Ability to manage multiple tasks at once, with strong organizational skills and attention to detail.

Communication: Strong verbal and written communication skills, with the ability to interact professionally with clients and staff.

Problem-Solving: Ability to anticipate issues and find solutions to ensure smooth office operations.

Team Player: Must be able to work effectively as part of a team and contribute to a collaborative work environment.

Customer-Oriented: Strong interpersonal skills and a commitment to delivering excellent customer service.

Personal Attributes:

Positive attitude, self-motivated, and proactive in taking on tasks.

Strong work ethic and ability to maintain a high level of confidentiality.

Willingness to learn and adapt to new tasks and responsibilities.

Working Conditions:

Schedule: Full-time (Sunday - Thursday).

Location: Dur Alnajaf Real Estate Broker office, Dubai.

Compensation: Competitive salary based on experience, with opportunities for growth and advancement within the company.

How to Apply:

Interested candidates are invited to submit their CV and cover letter to [email protected]. and WhatsApp +971528046247

In your cover letter, please explain why you are a good fit for the role and how your experience aligns with the responsibilities outlined above.

Job Types: Full-time, Permanent, Fresher

Pay: AED2,000.00 - AED5,000.00 per month

Experience:

administrative assistant: 1 year (Preferred)

Job Types: Full-time, Permanent

Pay: From AED2,000.00 per month