Tupande Administration Supervisor (Fixed-Term)

Administration Supervisor

About the Role

We are seeking an Administration Supervisor with 3+ years of manufacturing or industrial experience to manage office operations, casual labour contracting, and utility documentation for a biochar facility. This role is critical to ensuring smooth daily administration, compliance with Kenyan labor law, and accurate reporting for Monitoring, Reporting, and Verification (MRV).

Responsibilities

Office and Records Management

• Manage day-to-day office operations including supplies, equipment, and maintaining a clean, organized workspace.
• Maintain accurate records of administrative activities such as employee files, invoices, and operational documentation.
• Handle incoming and outgoing communications including phone calls, emails, and correspondence.
• Coordinate meetings, appointments, and travel arrangements for facility leadership.

Casual Labor Administration

• Own casual labour contracting for the Biochar facility, ensuring sufficient casuals are available for production at any given time.
• Maintain accurate records of casual engagement periods, daily rates, and shift deployment.
• Ensure processing of casual payroll in line with company policies and Kenyan labor regulations.
• Ensure casual labour documentation complies with company policy and Kenyan labor law.

Compliance and Customer Service

• Ensure all administrative activities comply with company policies and relevant regulatory requirements.
• Greet and assist visitors, clients, suppliers, and verification auditors, ensuring a professional experience.
• Maintain confidentiality of sensitive information at all times.

Monitoring, Reporting, and Verification (MRV)

• Collect and submit all utility documentation required for MRV, including electricity, diesel, water, and packaging records.
• Maintain employment records (number of employees, roles, demographics).
• Support stakeholder engagement and grievance documentation.
• May manage an Administration Officer later on.
• May manage 2–4 suppliers.

Career Growth and Development

We have a strong culture of constant learning and invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career.

Qualifications

Across all roles, these are the general qualifications we look for. For this role specifically, you will have:

• Work experience: 2–3+ years of working experience as an office assistant, executive assistant, or administration supervisor.
• Casual labor administration experience: Demonstrated experience managing high-volume casual contracting and payroll in line with Kenyan labor law.
• Knowledge and experience in Environmental, Occupational Health and Safety in the workplace.
• Minimum academic qualification: Diploma in Business, Public Administration, or related field is often preferred.
• Comfortable with collecting and submitting invoice and utility data as required.
• Attention to detail: Ensures all administrative records and MRV submissions are accurate and timely.
• Problem-solving: Establishes root cause and finds solutions to meet administrative and compliance targets.
• Written and verbal communication: Strong communication skills to engage with staff, suppliers, casuals, and visitors.
• Ability to work as part of a team: Teamwork champion to help all departments deliver their deliverables.
• Time management: Ensures adequate time to complete administrative tasks to the desired output and quality standards.
• Technological proficiency: Familiarity with office software such as Google Workspace (Sheets, Docs) and Microsoft Office (Excel, Word).

Closing date: 8th September 2026