Trust Banking Administrator - Finance Department

Purpose

Responsible for capturing local and foreign business receipts and payments, accurately and timeously as well as other foreign-related transactions. Preparing, capturing, and ensuring receipts and payment of all trust-related transactions are done accurately and timeously, in accordance with Legal Practice Act and Legal Practice Rules.

Experience and Qualifications

• 1-2 years’ experience in a similar role in a professional services environment
• BCom accounting degree
• Senior certificate
• Proficient in Microsoft Excel & Word
• Legal Practice Act and LPC Rules advantageous
• Knowledge of online banking systems

Key Accountabilities   

Business receipts        

• Upload debtor receipts (local and foreign) accurately daily and ensure trust related funds are moved to the trust account in accordance with Legal Practice Act and Legal Practice Rules
• Send unidentified/unallocated payments to credit controllers for identification and follow up to ensure that the payments are allocated timeously
• Capture receipt reversals, GBNF and write offs as and when they arise
• Print inward tele-transmissions from international trade system and liase with credit control team on inward funds
• Ensure that all foreign receipts are claimed and submitted for sale of forex.
• Reply to inward receipts on the Standard Bank BOL + international trade system accurately daily for all forex sold and run forex report on FX Trading for banking supervisors review and release of forex. Ensure that foreign receipts are credited to the bank account timeously and raise query with bank if not.

Business Payments     

• Capture foreign beneficiary on online banking platform, then send to supervisor and manager to verify and release
• Liaise with accounts payable team on forex to be bought or payment to be made from CFC accounts.
• Capture local and foreign payments accurately and timeously on banking system, before submitting to financial accountants for verification and directors for releasing.
• Once released, ensure documents are emailed to the bank for sighting and final release.
• Ensure proof of payments are submitted to accounts payable team, once payment released

Trust Payments

• Capture and process trust transactions (local and foreign) accurately and timeously in accordance with trust checklists and in compliance with Legal Practice Act and Legal Practice Rules
• Ensure timeous response to all trust queries received internally or externally when they arise
• When dealing with trust accounts ensure that the Legal Practice Act and Legal Practice Rules are adhered to

Trust Receipts  

• Prepare and send outstanding list of trust receipts daily to directors and staff for identification and allocation
• Capture trust receipts per the allocation
• Send unidentified receipts to partners and staff for identification and follow up to ensure that the receipts are allocated timeously

Purchasing Forex

• Liase with service provider to purchase forex for directors and staff travelling overseas after ensuring that all necessary documentation has been provided, and that this is in line with forex policy.

Trust Investments         

• Capture and process trust investments, disinvestments and closures, investment interest accurately and timeously in accordance with trust checklists and in compliance with Legal Practice Act and Legal Practice Rules
• Ensure timeous response to all investment queries received internally or externally when they arise
• When dealing with investment accounts ensure that the Legal Practice Act and Legal Practice Rules, FICA and FATCA are adhered to

Trust Transfers

• Capture and process trust transfers accurately and timeously in accordance with trust checklists and in compliance with Legal Practice Act and Legal Practice Rules
• Ensure client authorization is obtained for all trust transfers, where funds are to be moved to retainer

Credit Cards

• Liase with bank on credit card queries raised by Credit cardholders
• Ensure that the bank is informed of travel notes provided by credit cardholders before travelling

Business and Trust Audit

• Provide business and trust related information to auditors timeously as, and when required.

General Administration

• Complete ad hoc tasks accurately and timeously as and when required
• Capture withholding tax journal accurately and timeously as and when required

Ad-hoc requests and projects

• Support the business as and when ad hoc financial request come in and provide information that is accurate, of a high standard and delivered within required timeframes.
• Assist with designated and identified projects and initiatives

Relationship Building

• Develop and maintain relationships with all levels of staff as a trusted resource.
• Maintain strong working relationships with and have open and transparent communication between all members of the team
• Develop and maintain relationships with external vendors to ensure service delivery of high-quality

Competencies

• Attention to Detail
• Interactive Communication
• Problem Solving
• Business Perspective
• Financial Systems, Processes and Technology
• Legislation, Policies, Procedures and Standards
• Using Information Technology

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives.