Senior Executive Assistant

Role Overview

Carrum Health is hiring a Senior Executive Assistant to help its executive leaders use their time effectively and keep priorities moving across a remote-first healthcare technology business. You will support the CEO, Co-Founder and Chief Growth Officer, CFO, and Chief Network Officer, while also overseeing day-to-day operations and the visitor experience at the San Francisco office.

Key Responsibilities

• Manage executive calendars, resolve scheduling conflicts, and coordinate leadership meetings across time zones.
• Arrange executive travel and handle logistics for board meetings and other leadership activities.
• Run San Francisco office operations, including vendor coordination, workplace needs, events, and guest visits.
• Organize company and departmental offsites, from selecting venues and managing budgets to coordinating event details.
• Draft executive communications and prepare meeting agendas, presentations, and related materials.
• Record leadership decisions and follow up on action items; assist with cross-functional strategic projects.
• Coordinate team meetings and client or company events, and contribute to office culture initiatives.
• Represent the executive office with sound judgment while handling sensitive information discreetly.

Requirements & Qualifications

• At least eight years of experience providing executive-level support, ideally to leaders such as a CEO, CFO, or growth executive.
• Background in a fast-growing startup or scale-up environment.
• Experience planning multi-day corporate offsites, leadership events, and remote-team gatherings.
• Experience overseeing workplace operations and supporting office culture.
• Strong calendar management, organization, written communication, and verbal communication skills.
• Ability to work independently, anticipate needs, adapt to shifting priorities, and interact with emotional intelligence.
• Discretion and professionalism when managing confidential matters.
• Residence in the San Francisco Bay Area and availability to work from the San Francisco office two to three days per week.
• No education requirement is specified.

What We Offer / Why Join

• Stock options and a performance bonus, with an annual bonus opportunity of 15%.
• Medical, dental, and vision coverage, plus a 401(k) plan.
• Remote work options, flexible schedules, and flexible paid time off.
• Paid parental leave, an Employee Assistance Program, paid holidays, and an annual holiday shutdown.