Secretary to the Chief Operations Officer (COO)
Posted:
Position: Secretary to the Chief Operations Officer (COO)
Date Posted: July 2, 2026
Industry: Construction / Contracting / Real Estate Development
Employment Type: Full Time
Experience: 1–2 Years as an Executive Secretary or Personal Assistant (Construction/Contracting Experience Preferred)
Qualification: Bachelor’s Degree or Diploma in Business Administration or a Related Field
Salary: Estimated AED 4,500 – AED 6,500 Per Month
Location: Dubai, United Arab Emirates
Company: Zoya Developments
Description:
Zoya Developments is seeking a highly organized and professional Secretary to the Chief Operations Officer (COO) to provide comprehensive administrative and executive support. This role is ideal for individuals with strong organizational skills who can effectively manage schedules, documentation, and confidential information in a fast-paced business environment.
The successful candidate will coordinate the COO’s daily activities, prepare operational reports, maintain project documentation, and ensure smooth communication across departments. Candidates with experience in the construction or contracting industry and the ability to manage multiple priorities with professionalism are encouraged to apply.
Key Responsibilities:
• Manage the COO’s calendar, appointments, meetings, and daily schedule.
• Prepare, draft, and maintain correspondence, reports, presentations, and meeting minutes.
• Maintain project records, contracts, technical documents, and confidential files.
• Monitor incoming and outgoing correspondence and ensure timely follow-up.
• Prepare and organize operational reports and project status updates.
• Track action items and coordinate with relevant departments to ensure timely completion.
• Assist in preparing project documentation and contract-related correspondence.
• Maintain strict confidentiality of sensitive company and project information.
• Perform additional administrative duties assigned by the Chief Operations Officer.
Requirements:
• Bachelor’s Degree or Diploma in Business Administration or a related field.
• 1–2 years of experience as an Executive Secretary or Personal Assistant.
• Previous experience in the contracting or construction industry is preferred.
• Excellent command of English; Arabic language skills are an added advantage.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with document control systems is considered an advantage.
• Excellent organizational, communication, and time management skills.
• Ability to work under pressure while managing multiple priorities.
• High level of integrity, discretion, and confidentiality.
Strong knowledge of:
• Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Executive Administration, Document Control, and Report Preparation
• Calendar Management, Project Documentation, and Confidential Record Management
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