Sales Accountant

Role Overview

This position sits at the heart of our coffee sales and finance operations, ensuring that every step from parchment intake to grower payout runs smoothly and transparently. You will be the person who keeps stock records accurate, invoices moving, and cash collections on schedule, while also coordinating the paperwork required for direct sales and regulatory compliance. Your daily work directly protects grower earnings and keeps the entire marketing chain accountable and efficient.

Key Responsibilities

• Execute the company’s coffee sales SOPs across the full cycle: receiving parchment, coordinating delivery to the mill, tracking clean coffee output against outturn statements, and arranging dispatch to designated warehouses.
• Issue invoices to successful buyers, chase prompt settlement, and confirm all incoming payments with bank signatories before proceeds are released.
• Reconcile coffee stock levels on a regular cadence and circulate updated stock reports to relevant teams every week.
• Prepare detailed proceeds schedules that break down milling charges, transport costs, marketing commissions, warehousing fees, and any other deductions before grower payments are calculated.
• Submit payment schedules for approval, then ensure growers are paid accurately and on time; send sale statements to growers within two days of payments landing in their accounts.
• Register signed direct sale contracts with the AFA Coffee Directorate and assemble all supporting documents, including inspection request letters, movement permits, phytosanitary certificates, and release instructions for authorized signatories.
• Maintain weekly grower stock status reports and share them with field staff so growers always know their position.
• Track monthly stationery and welfare needs for the Quality and Marketing departments, place orders, and keep an up-to-date inventory of all supplies.

Requirements & Qualifications

• Degree or diploma in Accounting, Finance, or a closely related field.
• At least three years of progressive experience in finance, sales administration, or coffee operations, with demonstrated ability to manage daily tasks independently.
• Strong financial management skills, including budgeting, cost control, and reconciliation at departmental level.
• Excellent verbal and written communication in both English and Swahili.
• High attention to detail and a rigorous, organized, process-driven approach to work.
• Proven integrity and honesty, with the willingness to raise concerns directly to management rather than hiding issues.
• Self-driven, resilient, and results-oriented, with the maturity to adapt to changing priorities in a fast-paced environment.
• A collaborative team player who builds strong working relationships across departments and with field teams.