Roving Secretary (Administrative Assistant) - USEFMs Only

Administrative Assistant (Intermittent)

This position provides intermittent administrative assistance to various sections throughout the Embassy, supporting section chiefs and the front office as needed.

Duties and Responsibilities

• Draft correspondence, diplomatic notes, and demarches.
• Type reports and cables; prepare briefing books and talking points.
• Answer telephones, screen calls, and take accurate messages.
• Meet and escort visitors and work crews.
• Sort and distribute mail; organize and maintain paper and electronic filing systems.
• Schedule appointments, take notes at meetings, and perform other administrative support functions.
• Work under the supervision of the section chief, with indirect reporting to the SHRO or DHRO.

Qualifications and Evaluations

Experience

• Two years of administrative and clerical office experience is required.
• Broad knowledge of the Embassy, including all agencies, and the ability to interact effectively with employees from other agencies.
• Good general knowledge of agency correspondence and applicable office procedures.
• Ability to respond to queries from VIP visitors and the Front Office; confidentiality is imperative.

Education Requirements

• A High School Diploma is required.

Language Proficiency

• English Level IV (Fluent) Speaking/Reading/Writing is required.

Skills and Abilities

• Attention to detail and accuracy.
• Proficiency in Microsoft Suite (PowerPoint, Excel, Outlook) and in-house applications (MyData, MyServices).
• Ability to prioritize and organize tasks to accomplish workload.
• Excellent interpersonal and customer service skills to develop cooperative working relationships.
• Flexibility to work extended hours and in different sections at short notice.
• Must be able to obtain and maintain a Secret security clearance.

Equal Employment Opportunity (EEO)

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Note: All applicants under consideration will be required to pass security certifications.