Regional Logistician & Administrative Coordinator

Role Overview

The Regional Logistician & Administrative Coordinator keeps the Area Directors’ office running smoothly while connecting with six country program offices across East Africa and the Sahel. The role combines travel and event coordination, administrative and communication support, and assistance with regional finance tasks, helping staff and partners focus on program delivery. It also supports visiting personnel and YAMEN participants in Kenya, including coordination of regional accommodation and practical arrangements.

Key Responsibilities

• Coordinate travel, accommodation, transport, and related arrangements for the Area Directors and regional visitors; liaise with service providers and keep itineraries and visitor schedules up to date.
• Oversee bookings and guest arrangements for the regional apartment, including coordination of cleaning and meal support where needed.
• Plan logistics for regional meetings, board sessions, orientations, Rep Gatherings, and other events; prepare materials, record decisions, and follow up on agreed actions.
• Coordinate YAMEN orientation, re-entry, and in-service training logistics with participants, country program coordinators, MCC colleagues, and external providers.
• Support Area Directors’ communications by monitoring incoming requests, arranging meetings, preparing and editing documents, maintaining shared records, and helping information reach the right stakeholders promptly.
• Assist with regional planning and reporting by compiling annual plans and reports, maintaining project information, and supporting requests from Planning, Learning, and Disaster Response and other MCC teams.
• Provide administrative and finance support, including processing invoices and expense claims, tracking payments and expenditure, maintaining supporting records, and assisting with reconciliations, reports, and audit preparation under the Regional Finance Coordinator’s guidance.
• Support country offices and regional colleagues with documentation, policy questions, recruitment activities, and cross-cultural coordination; represent the Area Directors or region when requested.

Requirements & Qualifications

• Legally eligible to work in Kenya.
• A bachelor’s degree or diploma in project management, business administration, education, commerce, accounting, finance, or a related discipline.
• At least three years of relevant experience in administration, logistics, office operations, finance support, or a related area; experience in an international NGO is an advantage.
• Fluent English with strong written and verbal communication skills; French language ability, including translation or interpretation, is preferred.
• Confident use of Microsoft Office, spreadsheets, presentations, data entry, and organized narrative and financial documentation.
• Strong coordination, planning, and relationship-building skills, with the ability to work independently, respond constructively to changing priorities, and collaborate with people from varied cultural and professional backgrounds.
• Sound judgment in handling confidential information and supporting participants with empathy, discretion, and appropriate care, including seeking support when emergencies arise.
• Willingness to travel locally and internationally as required and to work additional hours during busy event and meeting periods.
• Accounting training such as CPA Parts I–III or an equivalent qualification is preferred, as is experience supporting multi-country operations or international travel and events.
• MCC workers are expected to demonstrate personal Christian faith and discipleship, active church membership, and a commitment to nonviolent peacemaking. An assignment is subject to successful completion of a criminal background check.