Admin Officer

Role Overview

As Admin Officer at Robust Trade, you will support the HR Manager while keeping essential office and employee administration organised. Your work will span staff records, insurance, fleet coordination, property follow-ups and confidential support for the Founders, helping daily operations run reliably in the Dubai office.

Key Responsibilities

• Maintain employee files, attendance records and compliance documentation, ensuring information is accurate and up to date.
• Coordinate medical insurance administration, including policy renewals, changes to coverage and communication with providers.
• Track property maintenance requests and utility payments, following up to ensure outstanding matters are addressed.
• Support PRO-related activities and handle routine administrative tasks across the business.
• Organise fleet documentation and coordinate vehicle insurance renewals, maintenance and associated administrative requirements.
• Provide discreet administrative assistance to the Founders and handle sensitive assignments with care.
• Work with the HR Manager and relevant contacts to keep administrative processes moving and competing tasks on schedule.

Requirements & Qualifications

• Strong organisational skills and close attention to detail when managing records and documentation.
• Ability to prioritise and handle several administrative responsibilities at once.
• Knowledge of office administration, employee records and compliance-file management.
• Familiarity with insurance administration and coordinating vehicle or fleet documentation.
• Clear communication and coordination skills when dealing with colleagues, service providers and other contacts.
• Dependable, proactive and professional approach, with sound judgement when handling confidential information.
• Specific education and years of experience were not stated.

What We Offer / Why Join

This full-time Dubai-based role offers broad exposure to HR support, office administration, insurance coordination and fleet operations, with regular interaction with the HR Manager and Founders.