Records Management Officer II

Grade: IPOA 9

Directorate: Human Resource & administration

Department: Records and Information Management

Location / Work Station: Headquarters

Reporting Relationships

Reports to: Senior Records Management Officer II

Job Purpose

This cadre is responsible for maintaining records in the Authority.

Key Responsibilities/ Duties / Tasks

An officer at this grade will undertake the following duties and responsibilities:

• Implementing policies, strategies, guidelines, plans, standards and procedures that impact on records management while ensuring compliance to applicable laws and regulations;
• Updating records in the Authority;
• Implementing electronic records management system in collaboration with ICT department;
• Maintaining file movement records;
• Participating in sensitization of staff on records management;
• Implement disaster preparedness, Management & Recovery program;
• Collecting and collating data for developing reports in records management division; and
• Implementing risk mitigation measures.

Knowledge, Experience and qualifications required

For appointment to this grade, an officer must have the following Qualifications:

• Bachelor’s Degree in any of the following disciplines: - Information Science; Records Management, Library Science, Archives and Records Management or equivalent qualification from a recognized institution; and
• Proficiency in computer applications.