Office Assistant II

Grade: IPOA 13

Directorate: Human Resource and Administration

Department: Administration

Location / Work Station: Nairobi/ Regional Offices

Reporting Relationships

Reports to: Senior Assistant Director, Administration/ Assistant Director, Regional Coordination

Job Purpose

Responsible for providing general routine office services, which include cleaning services, messengerial duties and preparing tea / catering services.

Key Responsibilities/ Duties / Tasks

An officer at this grade will undertake the following duties and responsibilities:

• Photocopying, scanning and binding documents;
• Preparing and serving tea;
• Opening and closing the office daily;
• Utilizing kitchen and basic office consumables;
• Organizing office errands;
• Preparing boardrooms for meetings;
• Moving office furniture and arranging office space for staff;
• Assessing and reporting on areas requiring general maintenance and repair;
• Collecting and collating data for updating records as appropriate; and
• Supporting development of reports as appropriate.

Knowledge, Experience and qualifications required

For appointment to this grade, an officer must have the following qualifications:

• Kenya Certificate of Secondary Education (KCSE) mean grade of D (Plain) or its equivalent qualification; and
• proficiency in Computer applications.