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Tokio Marine Insurance UAE is looking for a professional and customer-focused Receptionist & Office Administrator to join its team in Dubai. This role is ideal for an organized individual with proven UAE experience in reception or office administration who can efficiently manage front desk responsibilities while supporting daily office operations.
The successful candidate will serve as the first point of contact for visitors, oversee administrative tasks, coordinate office activities, and ensure a welcoming and well-organized workplace. Strong communication skills, attention to detail, and the ability to multitask are essential for this position.
Key Responsibilities:
• Welcome visitors and provide a professional front desk experience.
• Manage incoming calls, emails, and office correspondence.
• Coordinate office administration and support daily business operations.
• Handle vendor communications and office facility requirements.
• Maintain organized office records and administrative documentation.
• Schedule appointments and assist with meeting coordination.
• Support multiple administrative tasks while ensuring smooth office operations.
• Maintain a professional and welcoming office environment.
Requirements:
• Proven UAE experience in a Reception or Office Administration role.
• Strong organizational and multitasking skills.
• Experience managing correspondence, vendors, and office facilities.
• Excellent English communication and interpersonal skills.
• Professional, proactive, and customer-focused attitude.
• Strong attention to detail and the ability to manage multiple priorities.
Strong knowledge of:
• Reception & Front Desk Operations
• Office Administration
• Vendor & Facility Coordination
• Correspondence Management
• Customer Service
• Administrative Support
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