Procurement Officer

Job Responsibilities:

• Carry out procurement processes in line with the PATH laid down policies as well as donor regulations and the laws of the land and be a lead custodian of these policies and regulations.
• Prepare formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria.
• Routinely sensitize the project staff on procurement processes.
• Sit in procurement review committee meetings and take minutes of the deliberations.
• Track orders and confirm system lead times, delivery dates, and costs.
• Conduct routine vendor circularization and accounts reconciliations
• Prepare weekly accurate and complete management procurement reports and any other ad hoc reports as may be required from time to time by the project management.
• Participates in developing, facilitating, implementing, monitoring, and reviewing the project’s procurement plans
• Ensure that all the vendors that PATH Kenya does business with are properly registered and are subjected to proper due diligence processes including Bridger checks.
• Identify opportunities and implement actions aimed at achieving efficiencies and value maximization in procurement processes.
• Advise/update the procurement review committee on emerging issues/trends on procurement 
• Ensure that invoices are properly supported before any payment consideration
• Facilitate good mutual business relationships with suppliers/vendors.
• Maintain accurate, up to date and complete records in required formats for all procurement transactions.
• Perform any other relevant duties as may be assigned from time to time.

Key Competencies required:

• Partnership
• Accountability
• Strong negotiation skills
• Integrity
• Communication               

Typical Background, Experience & Requirements:

• A bachelor’s degree in any business-related field with a specialization /bias in procurement.
• Up to date KISM membership.
• A master’s degree in business administration or equivalent and CIPS qualification will be an added advantage.
• A minimum of 6 years’ progressive relevant experience preferably in NGO sector.
• Outstanding communication skills including interpersonal communications, problem solving, strong writing skills and fluency in English with the ability to communicate effectively with a wide range of stakeholders.
• Excellent report writing, presentation and minutes taking skills.
• Detail oriented; high degree of accuracy and strong analytical skills.
• Ability to interpret policies and regulations and develop implementing procedures.
• In depth knowledge of United States Government grant and procurement regulations, systems, and procedures for managing complex grant programs with many partners and beneficiaries
• Advanced Knowledge of Excel, Word, Outlook, Business World, and other Microsoft Office products are highly desirable.