Procurement Officer

Role Overview

This position supports the management of local purchasing and stock control across the hospital, ensuring that clinical and administrative teams have the supplies they need at the right time and cost. You will act as a key link between internal departments and external suppliers, overseeing purchase orders, inventory levels, and supplier relationships while upholding the hospital’s service standards. Your work directly contributes to smooth hospital operations and uninterrupted patient care.

Key Responsibilities

• Generate and dispatch purchase orders to approved suppliers, confirming pricing, delivery dates, and order accuracy.
• Negotiate credit terms, payment schedules, and contract conditions with vendors to secure cost-effective agreements.
• Identify, vet, and establish relationships with dependable suppliers while maintaining an updated vendor database.
• Collaborate with user departments to clarify supply specifications, document requirements, and plan order quantities.
• Monitor stock movements, forecast demand, and maintain appropriate buffer stock levels to avoid shortages or overstocking.
• Keep full and accurate procurement documentation, including purchase records, warranty logs, and inventory reports.
• Track key procurement metrics and provide reports that support cost reduction and process improvement initiatives.
• Assist with internal coordination and patient-facing duties, such as directing visitors to service points and handling cross-departmental requests promptly.

Requirements & Qualifications

• A degree in Business Administration, Procurement, Supply Chain Management, or a related discipline.
• At least 2–3 years of hands-on experience as a purchasing officer, preferably in a hospital or healthcare facility.
• Proven ability to negotiate with suppliers and manage competing priorities simultaneously.
• Strong interpersonal and communication skills, with the capacity to interact professionally with patients, colleagues, and external partners.
• Comfortable working independently and within a team under tight deadlines.
• Excellent presentation, written, and verbal communication abilities.
• Solid computer literacy, including familiarity with procurement systems, spreadsheets, and records management tools.