Operations & Office Administrator

Position: Operations & Office Administrator

Employment Nature: Full-time

Industry Sector: Property Management & Hospitality

Remuneration: Kshs. 58,000

Location: Nairobi

Role Purpose

We are seeking a proactive and detail-oriented Operations & Office Administrator to ensure the seamless execution of daily business activities within our property and hospitality divisions. This is a multi-faceted role that combines high-level executive assistance with practical operational oversight. You will be responsible for maintaining a professional office environment, managing logistical assets such as the company fleet, and supporting the CEO with strategic administrative tasks. The ideal candidate will act as the operational hub of the office, balancing project tracking with HR support to drive overall organizational efficiency.

Functional Responsibilities

Office & Executive Management

• Direct daily office operations to maintain a high-standard, organized, and professional workspace.

• Provide dedicated administrative support to the CEO, including the preparation of executive reports, presentations, and corporate correspondence.

• Manage complex scheduling, including board meetings, appointments, and international or local travel logistics.

• Oversee the full procurement cycle for office supplies, maintaining strong relationships with service providers and vendors.

• Design and maintain robust physical and digital filing systems to ensure data accessibility and security.

Operations & Logistics Coordination

• Supervise the company’s fleet of vehicles and motorbikes, ensuring meticulous tracking of fuel consumption and account reconciliations.

• Coordinate preventative maintenance, vehicle inspections, and timely insurance renewals for all logistical assets.

• Assist senior management in tracking project timelines and ensuring key deliverables are met across different departments.

• Monitor organizational compliance with internal policies, standard operating procedures, and local legal requirements.

Human Resources & Team Integration

• Facilitate the staff onboarding and orientation process for new hires while maintaining confidential employee records.

• Manage HR administrative duties, including leave tracking, attendance monitoring, and staff welfare initiatives.

• Organize internal team events and meetings to foster a collaborative and high-performance company culture.

Professional Requirements

Background & Experience

• Education: Bachelor’s degree in Business Administration, Office Management, or a related academic field.

• Professional Tenure: 2–4 years of proven experience in an administrative or operations-focused role.

• Sector Knowledge: Prior experience in Real Estate or Property Management is highly desirable.

• Technical Proficiency: Mastery of Microsoft Office Suite and experience with digital collaboration tools (Slack, Zoom, Google Workspace).

Essential Skill Set

• Multitasking: Exceptional ability to prioritize competing demands in a fast-paced environment.

• Communication: Refined written and verbal skills suitable for executive-level interaction.

• Judgment: High level of professional integrity and the ability to handle confidential information with absolute discretion.

• Systems Familiarity: Experience with CRM systems or property management software is considered an added advantage.

Value Proposition

• Stable Compensation: A monthly salary of Kshs. 58,000.

• Diverse Exposure: Gain experience at the intersection of hospitality and large-scale property management.

• Leadership Support: Work closely with executive leadership to influence the company’s operational trajectory.

Application Process

If you have the organizational rigor and the operational experience required for this role, please submit your updated CV for the "Operations & Office Administrator" position. Ensure your experience in fleet management and executive support is clearly highlighted. Reach out with your application today.