Office Secretary

Role Objective

Our client, a high-end hotel located in Machakos, is looking to hire a highly organized and detail-focused Office Secretary to provide administrative assistance and ensure proper documentation of meetings and office activities.

This role primarily involves minute-taking, records management, and supporting efficient day-to-day office functions. The position is available for immediate placement.

Core Duties and Responsibilities

• Participate in meetings and capture accurate, well-structured minutes. 
• Handle incoming calls, emails, and general office correspondence professionally.
• Prepare and distribute meeting agendas, minutes, and action items promptly
• Maintain filing systems (both physical and electronic) to ensure easy retrieval of information.
• Maintain systematic records of meeting documents, reports, and correspondence.
• Manage calendars, schedule appointments, and coordinate meetings.
• Provide administrative support to management and various departments.
• Ensure confidentiality and secure handling of sensitive company information.
• Assist in drafting reports, presentations, and official correspondence.

Job Specifications and Qualifications

• Diploma in Business Administration, Secretarial Studies, or a related field.
• At least 2 years’ experience in a secretarial or administrative role.
• Proven experience in minute-taking and documentation.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Good typing speed with high accuracy.
• Strong written and verbal communication skills.

Key Competencies

• High attention to detail.
• Strong organizational and time management skills.
• Professionalism and discretion.
• Ability to multitask and meet deadlines.
• Good interpersonal and communication skills.
• Ability to work with minimal supervision.