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Milliman is seeking an experienced and highly organized Office Manager to support the leadership team of its Minneapolis Health and Life practice. This role is ideal for professionals with extensive executive support, project coordination, and operational management experience who can help improve team efficiency and business processes.
The successful candidate will manage executive priorities, coordinate projects, support confidential business activities, and improve administrative workflows. This position requires strong organizational abilities, excellent communication skills, and the ability to handle multiple priorities while maintaining accuracy and discretion.
Key Responsibilities:
• Manage executive calendars, meetings, travel arrangements, retreats, offsites, and team events.
• Prepare meeting materials, agendas, follow-up communications, and track action items.
• Support expense management and Concur submissions.
• Lead administrative team activities and oversee accounts payable and accounts receivable processes.
• Prepare correspondence, document comparisons, redlines, and version reviews.
• Support contract coordination, legal review processes, recruiting activities, and HR workflows.
• Coordinate special projects, annual planning activities, and leadership initiatives.
• Maintain project plans, timelines, and ensure completion of business objectives.
• Handle confidential executive information, compensation processes, and sensitive business records.
• Introduce process improvements and utilize AI tools such as Microsoft Copilot and ChatGPT to improve productivity.
Requirements:
• 20+ years of experience supporting executives, teams, or business operations.
• Experience in healthcare-oriented businesses is preferred.
• Strong proficiency in Microsoft 365 applications including Outlook, Teams, PowerPoint, Excel, Word, and SharePoint.
• Excellent written and verbal communication skills.
• Strong project coordination and administrative management abilities.
• Experience supporting senior executives and leadership teams.
• Experience with recruiting, onboarding, event planning, travel coordination, or meeting management.
• Ability to manage multiple priorities with excellent attention to detail.
• Strong judgment, integrity, confidentiality, and relationship-building skills.
• Legally authorized to work in the United States without current or future sponsorship.
• Strong knowledge of:
• Executive support and business operations management.
• Microsoft 365 tools and AI productivity solutions.
• Project coordination, documentation, and administrative processes.
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